Companies nationwide are actively searching for a skilled executive administrative assistant to support leadership teams and streamline daily operations. With 500+ open positions available, this remote opportunity offers flexibility while working with organizations across the USA. Demand for this role continues to grow as businesses embrace distributed teams and prioritize efficient administrative support.
The most successful candidates bring strong organizational skills, excellent written and verbal communication, and the ability to manage multiple priorities under tight deadlines. Proficiency in calendar management, travel coordination, and modern office software such as Microsoft Office and Google Workspace is essential. Employers seeking to hire an executive administrative assistant also value discretion, adaptability, and a proactive approach to solving problems before they escalate, along with sound judgment when handling confidential information.
Remote executive administrative assistant jobs typically involve close collaboration with executives through virtual meetings, shared calendars, and cloud-based project tools, allowing professionals to deliver high-level support from anywhere in the country. As more U.S. companies shift toward flexible staffing models, the outlook for this profession remains strong, with steady demand across industries ranging from finance to healthcare. This shift has opened doors for talented professionals seeking long-term remote career paths.
If you're ready to advance your career, now is the time to explore executive administrative assistant vacancies and find a role that matches your expertise. Global Work AI connects motivated professionals with employers offering meaningful, flexible opportunities. Take the next step and discover the right position for you today.
Outsource Access
Manage client calendars, schedule appointments, and handle email correspondence. Conduct property research, identify property owners, and maintain client records in the CRM.
remote, United StatesFull TimeJunior (<2 years)
Simplified Real Estate
Support the Founder by organizing commitments, managing logistics, coordinating meetings, travel, and events. Anticipate needs and ensure follow-ups are on track without constant direction.
remote, United StatesFull TimeJunior (<2 years)
Offchain
Provide high-touch assistance to the CEO, managing intricate scheduling and prioritizing conflicting demands. Organize detailed travel arrangements and prepare confidential correspondence. Collaborate on projects and event planning, ensuring smooth operations and communication.
remote, United StatesFull TimeSenior (5+ years)
VirtueStaff
Manage the owner's calendar, schedule appointments, and track tax deadlines. Monitor email communications, draft client correspondence, and schedule consultations.
remote, United StatesFull TimeJunior (<2 years)
Jobgether
Manage the CEO’s complex calendar and travel logistics, prepare meeting materials, and track actions and commitments. Serve as a liaison between the CEO and stakeholders, ensuring effective communication. Continuously improve administrative processes to enhance executive efficiency.
remote, United StatesFull TimeSenior (5+ years)
hammerjack
Coordinate executive schedules, manage correspondence, prepare meeting materials, and track priorities. Organize business travel arrangements and maintain accurate records. Provide administrative support for expense management and liaise with stakeholders to ensure smooth operations.
remote, United StatesFull TimeSenior (5+ years)
Team Delegate, LLC
Manage calendars and scheduling, coordinate travel arrangements, oversee social media management, create PowerPoint presentations, handle invoicing and payment processing, prepare expense reports, provide client care, assist with event planning, manage email correspondence, and maintain procedural…
remote, United StatesFull TimeSenior (5+ years)
Just Right Reader
Assist with project coordination and ensure timely completion of deliverables. Serve as the primary point of contact for stakeholders, manage the CAO's calendar, schedule meetings, and coordinate travel.
remote, United StatesFull TimeJunior (<2 years)Teamficient
Manage the CEO’s email, calendar, and daily schedule, prioritizing time-sensitive items. Handle executive communications with internal leaders, vendors, clients, and partners. Coordinate with internal team members to maintain everyday business operations and manage vendor communications.
remote, United States$12k – $14k/yrFull TimeJunior (<2 years)
Somewhere
Coordinate solar projects from appointment to completion, ensuring timely progress and managing third-party contractors. Monitor lead communication, create follow-up tasks, and maintain organized records of leads and appointments.
remote, United StatesFull TimeJunior (<2 years)
Eqvilent
Manage the founder’s corporate mailbox and calendar, ensuring efficient routing and tracking of tasks. Organize meetings and events, both online and in-person, while maintaining a task management system.
remote (anywhere)Full TimeMiddle (2-4 years)
Foundant + smartsimple
Manage the CEO’s calendar, resolve scheduling conflicts, and protect time for focused work. Coordinate the Executive Leadership Team’s operational lifecycle, including meeting agendas and attendance.
remote, United StatesFull TimeSenior (5+ years)
Offsec Services
Manage executive calendars, schedule and coordinate internal and external meetings, and arrange business travel. Plan company events, source venues, negotiate quotes, and manage logistics. Handle sensitive information with discretion and ensure all scheduling requests are addressed promptly.
remote (anywhere)Full TimeMiddle (2-4 years)
Arizona Department of Administration
Manage the Chief Compliance Officer's calendar, coordinate meetings, and prepare materials. Document decisions, minutes, and action items while managing correspondence and confidential records.
remote, AZ, United States$40k – $45k/yrFull TimeMiddle (2-4 years)
PayNearMe, Inc.
Manage complex calendars for the CEO and COO, prioritize requests, and resolve conflicts. Triage executive inboxes, organize correspondence, and track outstanding requests. Coordinate business travel and prepare executive expense reports.
remote, CA, United StatesFull TimeJunior (<2 years)
Pavago
Manage the executive's email and communications, triage messages, and draft responses. Coordinate the executive's calendar and appointments, ensuring organization and conflict resolution. Track tasks and projects, maintaining visibility on deadlines and outstanding items.
remote, United StatesFull TimeSenior (5+ years)
RYZ Labs
Manage complex calendar operations and inbox triage across multiple business entities. Drive meeting preparation and follow-through, ensuring accountability for action items. Coordinate logistics for business interactions and manage end-to-end travel arrangements.
remote, United StatesFull TimeMiddle (2-4 years)
Delegate Solutions
Manage client relationships and serve as a proactive executive support partner. Lead weekly client calls, create and maintain Action Plans, and coordinate execution of delegated work. Identify pain points and improve executive support systems and workflows.
remote, United StatesFull TimeMiddle (2-4 years)
Berry Virtual | MedVirtual | AI Virtual
Assist executives with sourcing and recruitment tasks, manage complex calendars, and schedule meetings. Prepare materials for leadership meetings and presentations, screen communications, and proofread documents.
remote, United StatesFull TimeSenior (5+ years)
Zelin & Associates CPA LLC
Manage the Managing Partner’s priorities, ensuring timely completion of important tasks. Oversee calendar management, email inbox, and daily workflows. Facilitate communication between leadership and firm-wide projects, and support business development and operations to enhance efficiency.
remote, NY, United StatesFull TimeJunior (<2 years)
Magna International
Provide high-level administrative support to executives, manage complex calendars, coordinate meetings, and arrange travel. Prepare and distribute correspondence, presentations, and reports.
remote, MI, United StatesFull TimeSenior (5+ years)
Collective Residential
Manage complex calendars, coordinate travel, and provide administrative support. Drive cross-functional projects, prepare presentations, and communicate with stakeholders on behalf of the executive.
remote, United StatesFull TimeSenior (5+ years)
CrewBloom
Manage and optimize the CEO’s calendar, ensuring efficient coordination of priorities and meetings. Act as a point of contact for internal teams and external stakeholders, facilitating clear communication. Prepare and manage critical documents, ensuring accuracy and organization.
remote (anywhere)Full TimeSenior (5+ years)
Hire Overseas
Coordinate and schedule appointments for the founder and family, manage multiple calendars, and handle logistics with the nanny. Utilize a shared repository for preferences and execute tasks based on documented systems.
remote, United StatesFull TimeJunior (<2 years)
Teamswell
Manage the founder’s priorities, track tasks and commitments, coordinate meetings, and ensure follow-ups are completed. Prepare invoices, track expenses, and support monthly reconciliations. Manage contract templates and maintain records.
remote, United StatesPart TimeJunior (<2 years)
Kraken
Provide high-level administrative support to senior leadership, managing complex calendars and coordinating meetings. Prepare briefing materials, handle logistics for domestic and international travel, and oversee budgets and expenses.
remote, United StatesFull TimeSenior (5+ years)
FreedUp
Manage the founder’s calendar and coordinate meetings with clients and coaches. Oversee the coaching management system, including client onboarding and communication. Administer logistics for coaching courses and support participants.
remote, United StatesFull TimeMiddle (2-4 years)
Full Potential Solutions
Manage complex calendars for C-level executives, resolving scheduling conflicts and prioritizing commitments. Organize and retrieve information for meetings, track action items, and ensure follow-up. Screen and manage executive communications, drafting correspondence as needed.
remote, United StatesFull TimeMiddle (2-4 years)
CG Oncology Inc
Provide executive support to the Chief Commercial Officer (CCO), managing complex calendars and coordinating high-visibility meetings. Prepare executive correspondence, meeting briefs, and presentations while ensuring seamless travel logistics.
remote, United StatesFull TimeSenior (5+ years)
M3 Insurance
Provide high-level executive support to the Executive Leadership Team, managing priorities, schedules, and communications. Coordinate meetings, events, and travel to enhance productivity. Manage sensitive information with discretion and assist with special projects and process improvements.
remote, Fitchburg, WI, United StatesFull TimeMiddle (2-4 years)
WallStreetQuants
Attend meetings, document decisions and action items, and execute assigned tasks. Manage the CEO’s inbox and calendar, draft communications, and produce daily updates. Conduct research, compare options, and coordinate travel arrangements.
remote, United States$10k – $12k/yrPart TimeMiddle (2-4 years)
Viz.ai
Manage complex calendars for multiple executives, prioritize commitments, and plan domestic and international travel. Capture meeting notes and action items, track priorities and deadlines, and assist in preparing materials using Google Suite.
remote, United StatesFull TimeSenior (5+ years)
ServiceNow
Schedule appointments and maintain complex calendars, draft correspondence, and assist leadership in optimizing time usage. Arrange travel and manage expenses, ensuring compliance with company procedures. Identify organizational needs and assist with onboarding new hires and their processes.
remote, United StatesFull TimeSenior (5+ years)
Instead
Manage and execute business and personal tasks for the founders, including project management for special initiatives. Create and maintain project inventories, prepare expense reports, arrange travel and itineraries, and coordinate appointments and events.
remote, United StatesFull TimeJunior (<2 years)
Midwest Vision Partners
Manage the CEO's calendar and executive team meetings, ensuring clear agendas and defined deliverables. Track action items and deliverables, maintaining a live action log and following up with owners. Submit and process CEO expenses, ensuring compliance with policies.
remote, IL, United StatesFull TimeSenior (5+ years)Somewhere
Manage the CEO's inbox and calendar, triaging emails and scheduling meetings. Build and document systems and routines to improve efficiency, while providing proactive support to the CEO and a second executive as needed.
remote, United StatesFull TimeMiddle (2-4 years)Pavago
Manage complex executive calendars, coordinate meetings, and prioritize schedules. Handle executive communications, draft and proofread emails and reports, and manage travel arrangements. Support strategic initiatives, track deadlines, and coordinate cross-functional teams.
remote, United StatesFull TimeSenior (5+ years)
Fieldguide
Manage calendars for the CTO and VP of Product, balancing competing priorities. Coordinate logistics for travel and industry events, prepare materials for meetings, and lead coordination for team meetings and offsites.
remote, United StatesFull TimeSenior (5+ years)
American Eagle Outfitters
Manage calendars for VPs, plan domestic and international travel, and handle expense reconciliation. Organize meetings, compile daily and weekly reports, and assist in developing presentation decks.
remote, United StatesFull TimeMiddle (2-4 years)
HockeyStack
Manage scheduling and administrative tasks, coordinate meetings, and resolve scheduling conflicts. Gather and organize information from stakeholders, follow up on outstanding tasks, and ensure deadlines are met. Handle office operations, coordinate with vendors, and manage office essentials.
remote, United StatesFull TimeJunior (<2 years)10,000,000+ more jobs available!
