Executive assistant - real estate & yardi experience required (remote)

This is a remote position.

What We Do

At Outsource Access, we help commercial real estate leaders scale their operations and connect with their target market. We don't just manage calendars and CRMs—we make sure our clients can focus on closing deals and building relationships while the operational backend runs seamlessly.

How You’ll Make a Difference

• Owning the Day-to-Day Operations: You will manage the client's calendar, schedule appointments and meetings, and handle email correspondence to ensure the executive's day flows smoothly.
• Fueling the Pipeline with Precision: You will conduct property research, mine data to identify property owners within target markets, and maintain accurate client and property records in the CRM.
• Amplifying the Brand Presence: You will drive marketing support using platforms like Constant Contact and Buildout, alongside basic social media tasks, to ensure properties get maximum visibility.
• Orchestrating Seamless Events & Back-Office Support: You will coordinate virtual and potentially in-person real estate events, while providing secondary basic bookkeeping and document preparation assistance.

Requirements

Is This You?

• The Proactive Real Estate Pro: You have mandatory prior experience in the real estate industry and are highly energetic, comfortable taking initiative without requiring constant supervision.
• The Master Organizer: You possess excellent multitasking skills, allowing you to manage multiple administrative, operational, and event coordination responsibilities effectively.
• The Curious Problem-Solver: You are adaptable and flexible, capable of navigating commercial real estate listings on CoStar or recommending the best CRM strategies for the industry.
• Tech-Savvy: You are proficient in Microsoft Office/Outlook and ideally possess strongly preferred experience with Yardi, alongside familiarity with Buildout, Constant Contact, or Rethink CRM.

Your Home Office

You have a reliable Bring Your Own Device (BYOD) setup and a dedicated workspace ready to support standard US East Coast hours (8am-5pm EST).

Benefits

Why You’ll Love Being Part of the OAmazing Team

You’re not just taking a job — you’re stepping into a role where your growth, security, and peace of mind actually matter. Here is the total package we’ve built for you:

Your Wellness & Security

• Health & Wellness — Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills.
• Security for the “What Ifs”: Our Group Life Insurance benefit gives you added protection — because your future (and your family’s) deserves a safety net.
• Time to Recharge — Guilt-Free: We support your well-being with paid leave credits that allow you to rest, reset, and show up as your best self — at work and at home.
• Support You Can Count On: We take care of all government-mandated benefits, so everything is handled properly and on time.

Your Financial Rewards

• Performance Incentives: Bring results — and you’ll see it rewarded. Simple as that.
• Premium Pay: When you put in the time, we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours.
• 13th Month Pay: A well-earned bonus to celebrate the results of your year’s effort.