Organizations throughout the United States are looking for a reliable administrative coordinator to manage schedules, correspondence, and office logistics. With 500+ open positions available, this remote opportunity offers flexibility for professionals who want to support teams from anywhere in the country. As companies expand digital operations, demand for organized, detail-oriented professionals in this field keeps rising.
Successful candidates typically bring strong organizational skills, excellent written and verbal communication, and comfort with digital tools such as calendar software, spreadsheets, and project management platforms. Employers value professionals who can multitask, prioritize competing deadlines, and communicate clearly across departments. Attention to detail and a proactive mindset help candidates stand out when companies decide to hire an administrative coordinator for fast-paced remote teams.
Remote work for this role typically involves virtual collaboration through cloud-based tools, video conferencing, and shared workspaces that connect teams nationwide. Employers across the USA increasingly post administrative coordinator remote jobs to access a broader talent pool while reducing overhead costs. This shift reflects strong regional demand for professionals who can manage related tasks independently and efficiently.
If you're ready to advance your career, explore current administrative coordinator vacancies and discover how your organizational talents can support growing teams nationwide. Global Work AI connects motivated professionals with employers seeking dependable talent, making it easy to find the right opportunity and take the next step in your career today.
Hanger, Inc.
Manage front office operations, greet and assist patients, verify patient demographics and insurance details, collect payments, schedule appointments, and maintain accurate electronic health records.
remote, Boston, MA, United States$44k – $50k/yrFull TimeJunior (<2 years)
Job Duck
Coordinate document handling with the sales department, manage calendars for the CFO and CLO, communicate travel needs, send calendar invites, upload and organize legal contracts, resolve conflicts, support travel coordination, and lead the implementation of a DocuSign-based management system.
remote, United States$13k – $14k/yrFull TimeJunior (<2 years)Job Duck
Manage calendars, triage communications, and coordinate travel arrangements for both professional and personal commitments. Handle personal administrative tasks, support marketing initiatives, and track marketing activities to ensure timely completion.
remote, United States$13k – $14k/yrFull TimeJunior (<2 years)Urban Strategies
Manage schedules for the management team, organize meetings and events, handle confidential information, and provide general administrative support. Create and edit documents, manage communication platforms, and assist with recruitment and onboarding.
remote, United States$45k/yrPart TimeMiddle (2-4 years)
University of Washington Medical Center
Provide administrative support to Program Co-Directors and Assistant Director, including calendar management, scheduling meetings, and booking rooms. Maintain website updates, administer the Indigenous Studies Listserve, take meeting notes, and manage electronic files for credit card receipts.
remote, United States$45k – $59k/yrPart TimeJunior (<2 years)
UnitedHealth Group
Act as a Subject Matter Expert for team members, manage requests for services, and oversee the intake of members and admission/discharge information. Handle the referral process, including processing incoming and outgoing referrals and authorizations.
remote, FL, United States$36k – $65k/yrFull TimeJunior (<2 years)
ReWorks Solutions
Manage the client intake and onboarding process for therapy services, coordinating referrals, insurance verification, and documentation. Track multiple onboarding cases, ensuring smooth communication between families, therapists, and billing partners.
remote, United StatesFull TimeJunior (<2 years)
LPT Realty
Manage complex executive calendars, prioritize meetings, and coordinate logistics. Prepare executives for meetings with necessary materials and information. Handle executive travel arrangements and draft correspondence, presentations, and reports.
remote, United StatesFull TimeJunior (<2 years)
LifeView Group
Manage calls for client registration in Access Behavioral Health (ABH), ensuring compliance with contracts and insurance regulations. Gather demographic information to determine client eligibility, validate insurance, and assist clients with inquiries.
remote, DC, United StatesFull TimeJunior (<2 years)
University of Arkansas System
Advises students on application processes, monitors applicant profiles, and coordinates application reviews. Provides administrative support for faculty course preparation, student onboarding, and program compliance.
remote, United StatesFull TimeMiddle (2-4 years)
MedStar Radiology Network - Washington, D.C. & Maryland
Coordinate patient care by welcoming and registering patients, scheduling appointments, managing medical records, and handling phone correspondence. Support operational goals of the imaging center and collaborate with the team to ensure excellent patient service.
remote, MD, United StatesFull TimeJunior (<2 years)
Amerihealth Caritas
Support network development and management strategies, assist with provider satisfaction and communication, manage provider tracking databases, and create improvement plans for providers.
remote, LA, United StatesFull TimeJunior (<2 years)ReWorks Solutions
Review and maintain the accuracy of healthcare documentation and administrative records. Conduct quality checks to identify errors and inconsistencies, ensuring compliance with internal standards. Manage healthcare-related records across multiple systems and assist with administrative follow-ups.
remote, United StatesFull TimeJunior (<2 years)
Lehigh Valley Health Network
Coordinate patient scheduling activities for appointments, procedures, and exams across multiple facilities. Collect clinical information, verify patient demographics, and educate patients and physician offices on protocols.
remote, PA, United StatesFull TimeJunior (<2 years)
Stewart Title
Promote Stewart services through sales and marketing activities to ensure customer success and maximize revenue. Provide administrative and operational support to sales teams, enhancing their knowledge of available tools and resources.
remote, TX, United StatesFull TimeEntry with DegreeColumbus Technologies and Services
Coordinate recruitment, scheduling, travel, and admission of research study participants. Distribute recruitment materials and act as a liaison between participants and staff. Maintain data on participants and coordinate new patient referrals.
remote, United States$69k – $85k/yrFull TimeJunior (<2 years)
Macmillan
Provide administrative support to the High School Editorial team, including preparing manuscripts, processing payments, and updating data in company systems. Coordinate errata, manage invoices, and facilitate project management through Jira.
remote, United States$54k/yrFull TimeJunior (<2 years)
Zeiders Enterprises, Inc.
Coordinate travel logistics for mobile clinical teams, ensuring compliance with local and international requirements. Manage staffing coordination, document preparation, and tracking of service delivery requests. Support data entry and maintain accurate records across systems and tracking tools.
remote, United StatesFull TimeJunior (<2 years)
Somewhere
Coordinate solar projects from appointment to completion, ensuring timely progress and managing third-party contractors. Monitor lead communication, create follow-up tasks, and maintain organized records of leads and appointments.
remote, United StatesFull TimeJunior (<2 years)Saratoga Ascend
Coordinate meetings for data and safety monitoring boards, including scheduling, agenda development, and material preparation. Record minutes, track action items, and maintain committee records.
remote, United StatesFull TimeMiddle (2-4 years)
CRC Group
Handle large volumes of files for National Commercial transactions, serving as the point of contact for all parties involved. Analyze and review Purchase/Sale Agreements for compliance, prepare closing statements, and confirm financial figures.
remote, United StatesFull TimeMiddle (2-4 years)
Keystone Experts + Engineers
Manage incoming project assignments and client communications, ensuring timely processing in Quickbase and client portals. Schedule and coordinate multi-party inspections, optimizing calendars and resolving conflicts.
remote, CO, United StatesPart TimeJunior (<2 years)
University of Texas at Austin
Provide operational leadership and real-time support to Call Center Specialists. Monitor workflow, assist with de-escalation, and ensure adherence to policies and procedures. Document contacts and referrals accurately in iCarol, and communicate significant concerns to management.
remote, TX, United States$55k – $60k/yrFull TimeMiddle (2-4 years)University of Texas at Austin
Coordinate with the Call Center Manager to develop and implement policies and procedures; oversee daily operations including staffing and service coverage. Supervise and manage performance for Call Center staff, providing coaching and feedback.
remote, TX, United States$65k – $70k/yrFull TimeSenior (5+ years)
University of Arkansas for Medical Sciences
Provide administrative support to the ICE PTSL Division Business Administrator, including preparing purchase requisitions, inputting payroll leave in UKG, reconciling expense reports, and preparing travel authorizations.
remote, United StatesPart TimeJunior (<2 years)University of Arkansas System
Provide administrative support to the ICE PTSL Division Business Administrator, including preparing purchase requisitions, inputting payroll leave in UKG, reconciling expense reports, and preparing travel authorizations.
remote, United StatesPart TimeJunior (<2 years)Somewhere
Manage the founder's inbox and calendar, coordinating meetings and tracking action items. Oversee project schedules, vendor communications, and documentation. Assist with quantity takeoffs and estimating support, maintaining project files and budgets.
remote, United StatesFull TimeJunior (<2 years)
Pavago
Coordinate production schedules, maintain production trackers, and ensure accurate recording details. Follow up on outstanding tasks and communicate potential issues to the production team. Assist in process improvement and maintain administrative workflows across departments.
remote, United StatesFull TimeMiddle (2-4 years)
Advarra
Provide administrative support for Data Monitoring Committees (DMC) and Endpoint Adjudication Committees (EAC), including meeting organization, data management, and communication with project managers. Create meeting reports, maintain communication tracking sheets, and manage stipend requests.
remote, United States$54k – $89k/yrFull TimeJunior (<2 years)Consultwithtray
Manage client communications and travel documentation, coordinate booking workflows, and ensure deadlines are met. Maintain accurate client records and track booking information while providing responsive support to clients and team members.
remote, United StatesFull TimeJunior (<2 years)
NOMS Healthcare
Assist patients and providers by answering medical questions, managing charts, and running patient reports. Document within the electronic medical record system, assist with prior authorizations, referrals, and medical records, and ensure compliance with HIPAA regulations.
remote, OH, United StatesFull TimeJunior (<2 years)
ZOLL Medical Corporation
Manage field-based revenue attainment and case resolution involving ZOLL products/services. Collaborate with healthcare providers to ensure continuity of care, prioritize patient plans, and advise on device utilization.
remote, WY, United States$50k – $55k/yrFull TimeEntry with Degree
Teamswell
Manage the founder’s priorities, track tasks and commitments, coordinate meetings, and ensure follow-ups are completed. Prepare invoices, track expenses, and support monthly reconciliations. Manage contract templates and maintain records.
remote, United StatesPart TimeJunior (<2 years)
basalt.health
Manage calendars and scheduling for leadership, coordinate travel, and support Board meetings by preparing presentations and materials. Capture decisions and action items from meetings, plan team events, and handle administrative tasks such as expenses and vendor communications.
remote, United StatesFull TimeJunior (<2 years)
Assembly Health
Manage client insurance authorization processes for Spravato and TMS services, ensuring timely submission of clinical documentation. Review medical policies for coverage criteria, coordinate with providers and billing teams, and track authorization requests, denials, and appeals.
remote, United States$44k – $50k/yrFull TimeJunior (<2 years)
American Heart Association
Provide administrative support to the Clinical Studies Team, including calendar management and meeting logistics. Manage project communications, track progress, and prepare reports. Coordinate meetings, ensuring all materials are ready and follow-up is conducted.
remote, United States$41k – $55k/yrFull TimeMiddle (2-4 years)ZOLL Medical Corporation
Manage field-based revenue attainment and case resolution involving ZOLL products with healthcare professionals. Collaborate with office staff to prioritize patient care and ensure continuity of medical device provision.
remote, TX, United States$50k – $55k/yrFull TimeEntry with Degree
Vituity
Manage administrative tasks including scheduling appointments, preparing correspondence, arranging travel, and compiling documents. Prepare reports and presentations, assist leadership with calendar support, and coordinate meetings and events.
remote, United States$49k – $61k/yrFull TimeJunior (<2 years)
GoLean Health
Manage patient scheduling and front desk operations, including handling calls and coordinating appointments using eClinicalWorks. Process prescription requests and medication authorizations, ensuring accurate documentation and communication with patients and pharmacies.
remote, United States$10k – $12k/yrFull TimeJunior (<2 years)Gilbert Pharmaceuticals
Manage billing processes including invoicing and accounts receivable. Serve as a primary contact for patients and prescribers, tracking orders and providing updates. Maintain patient and prescriber records, manage shared order queues, and prepare compliance documentation.
remote, United StatesFull TimeJunior (<2 years)10,000,000+ more jobs available!
