Virtual Coworker

·last month

Virtual Coworker

·last month

Executive assistant for a facilities services in the us (home based full time)

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Location

remote, United States

Commitment

Full Time

Level

No Skills

Required skills

Email ManagementCustomer ServiceAppointment SchedulingQuotation PreparationInvoicingAccounts AdministrationCRM ManagementHubSpotDiary ManagementSchedulingAdministrative SupportAI ToolsChatGPTProcess ImprovementDocument OrganizationStakeholder Liaison

Job Description

Manage incoming emails and respond to customer enquiries.
Answer and make customer phone calls.
Book surveys, installations, and service appointments.
Prepare quotations using company templates.
Raise invoices and assist with accounts administration.
Follow up on outstanding quotations and payments.
Update and maintain the CRM (HubSpot).
Manage diaries and engineer schedules.
Liaise with customers, suppliers, and manufacturers.
Organise documents, spreadsheets, and business records.
Provide administrative support to the Managing Director.
Use AI tools, including ChatGPT, to improve productivity and streamline workflows.
Identify and implement opportunities to improve systems and processes.

Ready to join the team?

Apply now

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Executive assistant for a facilities services in the us (home based full time)

Required skills

Job Description

Ready to join the team?

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