Executive assistant

Role Overview:

We are seeking a highly organized, proactive, and experienced Executive Assistant / General Virtual Assistant to provide comprehensive administrative support to the CEO across multiple projects. This role is ideal for a versatile professional who thrives in a fast-paced environment, communicates exceptionally well, and can confidently manage a broad range of operational and executive support responsibilities.

The ideal candidate is resourceful, detail-oriented, tech-savvy, and comfortable wearing multiple hats while maintaining a high level of professionalism and confidentiality.

Scope of Work:

The Executive Assistant will be responsible for a variety of administrative and operational tasks, including but not limited to:

• Executive & Administrative Support
  • Manage the CEO's inbox, including email organization and correspondence.
  • Maintain calendars, schedule meetings, and send reminders.
  • Coordinate appointments and manage scheduling conflicts.
  • Make phone calls and communicate with clients or partners as needed.
  • Provide day-to-day administrative support across multiple business projects.
  • Assist with general operations and ensure tasks are completed efficiently.
• Communication & Content Support
  • Draft and edit professional emails.
  • Prepare newsletters and other written communications.
  • Support LinkedIn outreach with light prospecting and messaging.
  • Assist with email campaign setup and execution.
• Marketing & Creative Support (Light)
  • Create basic graphics for business needs.
  • Perform light video editing when needed.
  • Manage the CEO's personal Instagram and Facebook accounts with basic content posting and engagement.
  • Provide limited social media support (LinkedIn management will primarily remain with the CEO).
• CRM & Systems Support
  • Assist with email campaigns using GoHighLevel.
  • Maintain organized documentation and workflows.
  • Support internal processes using productivity and collaboration tools.

Qualifications:

Required Skills

• Excellent written and spoken English.
• Strong organizational and time management skills.
• Outstanding communication and interpersonal abilities.
• Proven experience as an Executive Assistant, Administrative Assistant, or General Virtual Assistant.
• Ability to manage multiple priorities across different projects.
• High attention to detail and strong problem-solving skills.
• Ability to work independently with minimal supervision.
• Professional, reliable, and highly organized.

Preferred Qualifications

• Experience supporting C-level executives.
• Familiarity with email marketing and campaign management.
• Basic graphic design and light video editing skills.
• Experience with light social media management.
• Fast learner with the ability to quickly adapt to new tools and workflows.
• Experience working in a remote environment.

Ideal Candidate Profile:

The successful candidate is a dependable, organized, and proactive executive support professional with a generalist mindset. They enjoy taking ownership of a wide variety of tasks, communicate effectively, adapt quickly to changing priorities, and are committed to helping the CEO stay organized and productive across multiple business initiatives.

Tools & Software:

Experience with the following tools is preferred:

• Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)
• Notion
• Slack
• GoHighLevel (or similar CRM/email marketing platform)

Candidates who are not yet proficient in one or two tools but demonstrate strong adaptability and a willingness to learn are encouraged to apply.

Shifts & Hours:

Schedule: Full-time (40 hours per week)

Working Hours: Monday–Friday, either:

• 8:00 AM – 5:00 PM PST, or
• 9:00 AM – 6:00 PM PST

Candidates must be available during Pacific Time business hours.

Target Start Date:

Flexible. This is not an urgent hire, as the priority is finding the best long-term candidate.