Community coordinator

We are seeking a dynamic and dedicated Community Coordinator to join our Minneapolis office, supporting the roughly 90 employees based in the Minneapolis area, and playing a pivotal role in both office management and community engagement initiatives. This role involves approximately 60% office management responsibilities and 40% community-building efforts, making it an ideal opportunity for those passionate about blending office administration with creating an inclusive and thriving work environment.

What you will be doing

Office Management (60%):

• Maintain the overall functionality, appearance, and cleanliness of the Minneapolis office, including common areas, kitchen, and canteen bar.
• Provide virtual Holiday / Sickness cover for facilities for the Bellevue, ensuring consistent standards.
• Manage inventory of office supplies and equipment including printers and shred boxes.
• Support office deliveries and daily mailings.
• Serve as primary contact for facilities and building management, liaise with external vendors, take lead on maintenance needs, compliance, and safety; act as Safety Czar (Fire Captain).
• Administer Kadence to manage flow of desk reservations and permanent desk assignments.
• Manage general office communications including but not limited to lunch menus, internal surveys and maintenance of digital overhead communication boards.
• Generation of Si ID Cards for new hires and visitors, liaising with Si Security Team for programming.
• Manage content updates of Siteimprove Intranet Site for Minneapolis Office (Sintra).
• Generating expense reports.

Community & Belonging (40%):

• Coordinate and finalize visitor schedules, including communication and access preparations (badges, desk/office reservations).
• Organize and support in-office community and team-specific events, including happy hours, anniversary celebrations, global celebrations, etc.
• Coordinate office events, meetings, and conferences, handling logistics, meeting room scheduling, and setup.
• Support seamless onboarding and offboarding processes by warmly welcoming onsite new hires, aiding in onboarding, including IT/desk setup and distributing swag boxes, as well as efficiently retrieving equipment during employee terminations.
• Engage in promoting inclusive practices and helping all employees feel connected.
• Foster cross-functional collaboration to align community-building with overall company goals.
• Aid with ad-hoc HR projects when required.

What we will require of you

• Proven experience in office management, administration, or related roles.
• Passion for diversity, equity, and inclusion, with a desire to contribute to a more inclusive workplace.
• Strong organizational and multitasking skills, with an eye for detail.
• Excellent communication and interpersonal skills, with the ability to collaborate across teams.
• Self-motivated and proactive attitude, with the ability to work both independently and as part of a team.
• Committed to cultivating a workplace culture that values inclusion and community.

This role is based out of our Minneapolis office and is expected to be onsite Monday through Thursday, 8:30 AM – 2:00 PM.

What we will love about you

• Previous experience in organizing and facilitating inclusive community events.
• Proficiency in using collaboration tools such as Microsoft Teams, Slack, or similar platforms.
• Demonstrated commitment to continuous learning and staying updated on office culture best practices.
• Experience working in a fast-paced tech or SaaS environment.
• Knowledge of relevant software tools for office management and event planning.
• Creative mindset with the ability to think outside the box when developing community engagement initiatives.
• Strong analytical skills to measure the effectiveness of DEI and community programs.
• First Aid Certification.

Please note that while preferred experience is a plus, we value candidates with a combination of skills, passion, and a willingness to learn.

$24 - $30 an hour

At Siteimprove, we typically offer salaries that fall between the minimum and midpoint of the range. The pay for the successful candidate will depend on various factors, including work location, relevant knowledge, skills, qualifications, and experience.

Siteimprove is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Siteimprove is a global corporation that has developed data practices to ensure your personally identifiable information is appropriately protected. Please note that personal information may be transferred, accessed, and stored globally as necessary for the uses and disclosures stated in accordance with our Privacy Policy at https://siteimprove.com/en/privacy/.

FedRAMP Authorization Notice for Job Postings: This position may involve access to systems, information, or customer environments that are subject to the Federal Risk and Authorization Management Program (FedRAMP). Where applicable, FedRAMP-related responsibilities will be outlined in the job description. If the role includes FedRAMP-related duties, candidates may be required to meet the following requirements: Identity Verification: Candidates must successfully complete federal I-9 employment eligibility verification. Citizenship/Residency Requirement: Certain roles may be limited to U.S. citizens or lawful permanent residents if job duties include access to controlled systems, environments, or data. Access Authorization: Employment offers for applicable roles are contingent upon confirmation that the candidate meets the minimum access requirements associated with the FedRAMP authorization level required for the position. By applying, you acknowledge that, if the role includes FedRAMP-related responsibilities, employment may be subject to these authorization and verification requirements.