Casual hire - administrative & fiscal support (office of the dean)

Description

Applicants seeking short-term or part-time work with the University of Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular Board of Regents (BOR) and Civil Service employees (i.e. paid holidays/leave). Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.

Title: Administrative and Fiscal Support (Office of the Dean)
Position Number: *****
CASUAL HIRE (89 Days)
Hiring Unit: School of Nursing and Dental Hygiene
Location: Manoa Campus / Honolulu
Date Posted: October 26, 2026
Closing Date: October 30, 2026
Salary Range: Commensurate with qualifications and experience.

Full Time/Part Time: Full/Part-Time, 50% to 100% (not to exceed 89 days; variable work hour schedule)
Temporary/Permanent: Temporary

Other Conditions: Position is expected to begin in November 2026 or as mutually acceptable; not to exceed 89 days.

Duties and Responsibilities:

• Create and manage project activities and project management documents, i.e., action plans, timelines, process flow maps, etc.
• Independently create and draft substantive letters, reports, and documents for the Dean’s and Associate Deans' Offices.
• Conduct literature searches, web searches, and determines relevancy of and summarizes information into summary reports for review by leadership.
• Provide logistical support for event planning and coordination, including communicating and coordinating with vendors as assigned, preparing event materials and supplies, and assisting with event-related administrative tasks.
• Assists with event preparation, set-up, implementation, and breakdown, including organizing materials and equipment.
• Demonstrate the highest standards of customer service and responds appropriately to inquiries and concerns demonstrating high level problem-solving and communication skills.
• Provide fiscal support for purchasing and travel.
• Serve as back-up for other institutional support personnel as needed.
• Coordinate meetings and record meeting minutes or summaries as requested.
• Other duties as requested.

Minimum Qualifications:

• Bachelor's in business administration, social sciences, communications, education, evaluation or related field with 3 years of experience in project management;
• Self-starter with demonstrated ability to learn new operating systems quickly;
• Demonstrated ability to be well-organized, multi-task, pay attention to detail, and effectively manage projects;
• Demonstrated ability to effectively participate and collaborate as a member of a team;
• Demonstrates a high level of knowledge and skill in customer service: responsive, proactive, and calm in crisis situations;
• Demonstrated proficiency in Microsoft Office Professional Suite or related programs;
• Ability to write technically sound and descriptive reports and procedures, exercise proper grammar skills, and make concise presentations to targeted audiences;
• Strong written and verbal communication skills;
• Ability to problem solve complex problems with tact and diplomacy and referring issues as appropriate to others.

Desirable Qualifications:

• Experience in support services in an academic environment.
• Previous work experience with University of Hawai'i Administrative Policies and Procedures.
• Familiarity with course overviews and/or course evaluation processes.

To Apply: Click on the “Apply” button on the top right corner of the screen to complete an application and upload the required documents. Required documents include: Cover letter indicating interest in the position and how you satisfy the minimum and desirable qualifications; Current resume / curriculum vitae; Names and contact information (including email address) of at least three (3) professional references; Copies of official transcripts (original official transcripts will be required at the time of hire). Academic record/grade summaries and copy of diplomas are NOT ACCEPTABLE. Redact Social Security #s and birth dates on transcript copies. Note: Complete applications and required document attachments must be submitted before close of vacancy. Please ensure all required documents are attached before submission, as incomplete files will not be reviewed. Further, if multiple applications are received from the same candidate, only the last one will be reviewed. All submitted items become the property of the University of Hawaii and will not be returned.

Inquiries: Corie O. Fulgencio-Arre, HR Specialist; mcfa@hawaii.edu

EEO, Clery Act, ADA: The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/