Office assistant

Kukuiolono Park and Golf Course, located in Kalaheo, HI, is pleased to announce an excellent career opportunity for a Part-Time Office Assistant! We are seeking a driven individual who is eager to learn, contribute, and grow within a fast-paced hospitality-focused property organization. As part of Troon, you will contribute to a global leader in golf and community management.

Compensation: $20.00 per hour.

General Purpose:

The office assistant at Kukuiolono Park and Golf Course plays a pivotal role in overseeing the integration of staff onboarding, administrative, and accounting functions within the facility. This position requires knowledge in general office administration, timecard and payroll processing and organization skills, while also managing and ensuring seamless coordination with the General Manager, Proshop Manager and Troon corporate, varied Software including Excel, and UKG (Ultimate Kronos Group) platforms. Reports directly to the General Manager and works closely with the GM and Proshop manager, collaborating with him/her on budgeting and compliance to Troon policies and procedures.

Essential Duties:

Human Resource Management:

• Develop and execute HR strategies aligned with resort and Troon corporate guidelines.
• Manage the complete employee lifecycle: recruitment, onboarding, training, and benefits.
• Oversee employee relations, performance management, and policy adherence.
• Collaborate with Troon corporate to implement best HR practices and standards.
• Plans, schedules and administers yearly training for associates and compliance with corporate issued training in conjunction with the GM.

Payroll Administration:

• Daily monitoring of UKG timesheets and bi-monthly oversight/processing of payroll operations using UKG platforms.
• Ensure accurate payroll processing and benefit deductions.
• Address and resolve payroll-related queries and discrepancies promptly.
• Liaise with relevant departments to integrate payroll changes efficiently.

Staff Accounting:

• Maintain and manage invoices, on site check reconciliation, accounts payable/receivable, and assists with the budgeting when appropriate.
• Ensures month-end and year-end financial reports are sent to corporate within the monthly/year end deadlines, and analyze financial data to support decision-making for purchases.
• Ensure Dept. Heads are spending within the budget for the period.
• Ensure adherence to accounting principles and collaborate with Troon Cooperation for financial audits.
• Oversee integration between accounting systems and Troon corporate standards.
• Weekly processing of all accounts payable and receivables for the facility.

Other/Administrative Duties:

• Oversees all office supplies, copier and computer purchases for the office.
• Maintaining all COIs and W9s from vendors.
• Maintains all lease and insurance documents.
• Assists with email coordination for new associates and assists with the voice recording on phone messaging for the facility.

Qualifications and Skills:

• Bachelor's degree in Human Resources, Accounting, Finance, or related field or more than two years experience in the industry is preferred (but not required).
• Proven experience in HR management, payroll administration, and accounting within the hospitality industry.
• Proficiency in Excel, UKG (Ultimate Kronos Group), and Troon corporate systems a plus.
• Thorough understanding of local employment laws, payroll regulations, and accounting standards.
• Strong analytical skills for financial data interpretation and reporting.
• Excellent communication, leadership, and decision-making abilities.
• Detail-oriented, with a focus on accuracy and confidentiality.
• Ability to multitask, prioritize, and adapt in a fast-paced, dynamic environment.
• Ability to keep data and human resources issues confidential and liaise with corporate when incidents escalate.

Note: This role demands a dynamic individual capable of integrating administrative, payroll, and accounting functions while effectively managing interfaces with Troon corporate. The position requires a strategic thinker who can ensure seamless coordination between these critical systems within Kukuiolono Park and Golf Course.

This job description is not an exclusive or exhaustive list of all job functions that an associate in this position may be asked to perform from time to time.

Benefits & Other Compensation:

This position includes eligibility for the following benefits, subject to applicable plan terms:

• Healthcare Benefits – Medical, Dental, and Vision coverage.
• Retirement Benefits – 401(k) with employer match (19 years of age and older).

Eligibility for benefits and the specific terms, conditions, and offerings are governed by the applicable plan of documents and company policies, which may be amended at the Company’s discretion.

About Troon:

Founded in 1990 and headquartered in Scottsdale, AZ, Troon is the world’s largest professional club management company, that specializes in services in golf, hospitality, and residential communities. With more than 900 locations in 45+ states and 27+ countries, Troon is a leading employer in hospitality. Guided by values that emphasize being infectiously energetic, consciously kind, and humbly prosperous, Troon offers professionals the opportunity to grow and succeed within a globally respected organization. Learn more at www.troon.com.