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  3. Administrative Assistant

Onsite Administrative Assistant jobs in Hawaii, USA

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  • Sun
    • 1:00 PM - 2:00 PM

      Senior Product Manager Interview

      Sarah Jenkins

    • 2:30 PM - 3:00 PM

      Initial Interview

      Alex Chen

  • Mon
    • 11:00 AM - 11:15 AM

      Product Manager Interview

      David G. (Hiring Manager)

    • 4:15 PM - 5:15 PM

      First Round Interview

      Sophie L.

  • Tue
    • 1:20 PM - 1:45 PM

      Introductory Interview

      Marta W.

    • 2:30 PM - 3:00 PM

      Kick-off Interview

      Daria (HR)

  • Wed
    • 1:00 PM - 1:45 PM

      Qualifying Interview

      James Miller

    • 5:30 PM - 6:00 PM

      Discovery Interview

      Chris V.

  • Thu
    • 2:30 PM - 3:00 PM

      First Interview

      Michael T.

    • 4:00 PM - 5:00 PM

      Interview

      Den

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Administrative Assistant Jobs in Hawaii — On-Site Opportunities Await

Hawaii's growing business landscape is creating steady demand for skilled administrative support professionals. Employers across the islands are currently hiring for 203 on-site administrative assistant positions, giving both newcomers and experienced professionals a chance to join dynamic local teams managing daily office operations.

Successful candidates bring strong organizational skills, clear written and verbal communication, and proficiency with common office software such as Microsoft Office and scheduling tools. Employers value team members who multitask well, prioritize competing deadlines, and maintain a professional, welcoming demeanor. Attention to detail and discretion with sensitive information matter most when companies hire an administrative assistant for on-site roles.

On-site administrative assistant jobs in Hawaii typically involve face-to-face collaboration within busy offices, from small local businesses to larger organizations supporting tourism, healthcare, and government sectors. This in-person setup allows for hands-on training and strong workplace culture. As the islands' economy expands, the outlook for administrative assistant vacancies remains positive for candidates ready to start in a dynamic, in-office environment.

If you're ready to bring your organizational talents to a thriving Hawaiian workplace, now is an excellent time to explore administrative assistant opportunities. Global Work AI connects motivated job seekers with employers hiring across the islands, making it easy to find the right fit and start a rewarding on-site career.

Frequently Asked
Questions

Everything you need to know about
finding your next role
  • What is the average salary for an administrative assistant in Hawaii?

    Pay for an administrative assistant in Hawaii typically falls in the mid-$40,000s to low-$50,000s per year, with Honolulu-area employers often offering the strongest ranges because of higher living costs and heavier business activity. Hourly rates commonly land around the low- to mid-$20s, though nonprofit, healthcare, government, and hospitality settings can differ. Overtime, benefits, and schedule stability also affect total compensation. It helps to compare current Hawaii job postings and note whether the role includes front-desk duties, scheduling support, or executive help.
  • What skills and qualifications are required for an administrative assistant job?

    Strong organization, clear communication, and careful attention to detail sit at the center of most administrative assistant jobs in Hawaii. Employers usually look for proficiency with Microsoft Office or Google Workspace, calendar management, data entry, phone etiquette, and file handling. Familiarity with basic office equipment and scheduling tools is also common. In larger Hawaii workplaces, bilingual service or experience with records systems can be a plus. A high school diploma is often the minimum, while some employers prefer an associate degree or related certificate. Reviewing local listings can show which tools matter most.
  • What does an on-site administrative assistant do in Hawaii?

    Day to day, an on-site administrative assistant in Hawaii keeps the office running smoothly by greeting visitors, answering calls, handling mail, updating records, preparing documents, and coordinating schedules. In many Hawaii organizations, the role may also support travel arrangements, meeting setup, purchasing, or light bookkeeping. Because the position is on-site, reliable attendance and a polished in-person presence matter. Some employers in Honolulu and other islands also expect teamwork across departments, so reading the full posting helps clarify whether the role leans more toward clerical work or executive support.
  • What experience do employers usually want for an administrative assistant position?

    Most employers want one to three years of office experience, though entry-level hiring does happen when applicants show solid transferable skills. In Hawaii, experience in customer service, reception, scheduling, records management, or clerical support can be especially useful. Many hiring teams also value a track record of accuracy, discretion, and steady follow-through. Familiarity with workplace software and handling multiple priorities at once can strengthen an application. If you are newer to the field, compare listings to see whether internships, volunteer work, or school-based office tasks meet the stated requirements.
  • What is the hiring process like for administrative assistant jobs in Hawaii?

    The process usually starts with an online application and resume review, followed by one or two interviews, often by phone or in person. For Hawaii employers, especially on-site roles, candidates may also complete a skills test for typing, scheduling, or software use. Reference checks and background screening are common, particularly in healthcare, education, and government settings. Some organizations move quickly, while others take longer because of internal approvals. Keeping documents ready and tracking each opening can make it easier to respond when a hiring manager reaches out.
  • What are the main differences between an administrative assistant and an office assistant or receptionist?

    An administrative assistant typically has broader support duties, such as calendar coordination, document preparation, reporting, and direct help to managers or teams. An office assistant often focuses on general clerical tasks like filing, copying, supplies, and routine coordination. A receptionist is more front-desk oriented, with responsibilities centered on greeting guests, routing calls, and managing visitor flow. In Hawaii workplaces, these titles can overlap, especially in smaller offices, but the level of responsibility often differs. Checking the scope in each posting can help you compare related roles more accurately.
  • What career growth opportunities are available after working as an administrative assistant?

    Many professionals use this role as a launch point into office management, executive support, human resources, operations, or project coordination. In Hawaii, experience with scheduling, records, and cross-team communication can also open doors in healthcare administration, education, and government offices. With added training, some move into senior administrative assistant, coordinator, or team lead positions, while others pursue bookkeeping or HR support paths. Building software skills, learning local workplace procedures, and taking on more responsibility can expand options. Reviewing advanced listings can help you spot the next step that fits your background.

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203 jobs found

  • Military Treatment Facilities under DHA

    Military Treatment Facilities under DHA

    Today

    Health system assistant (office automation)

    Summary About the Position: This position is under the Clinical Quality and Safety Department located at Tripler Army Medical Center, Honolulu, Hawaii. Tripler Army Medical Center is a tobacco-free...

    onsite, Honolulu, HI, United States
    $53k/yrFull TimeJunior (<2 years)
  • 6

    6ba450d6-1717-456d-b057-f4682eece24a

    Today

    Executive assistant (health affairs)

    EXECUTIVE ASSISTANT Medical Administration | Full-Time | Non-Exempt Starting Pay: $24.71 per hour Compensation based on qualifications, skills, and experience. Hawaiʻi Island Community Health Center...

    onsite, Kailua, HI, United States
    $48k/yrFull TimeSenior (5+ years)
  • Sonic Healthcare USA

    Sonic Healthcare USA

    Today

    Laboratory assistant - straub medical center

    Job Functions, Duties, Responsibilities and Position Qualifications: We're not just a workplace - we're a Great Place to Work certified employer! Proudly certified as a Great Place to Work, we are...

    onsite, Honolulu, HI, United States
    $40k – $44k/yrFull TimeNo Skills
  • Salvation Army Careers

    Salvation Army Careers

    a day ago

    Store assistant manager - the salvation army waipahu thrift store $18.50/hour

    JOB TITLE: ASSISTANT STORE MANAGER DEPARTMENT: RETAIL STATUS: FULL-TIME IMMEDIATE SUPERVISOR: STORE MANAGER THE SALVATION ARMY MISSION STATEMENT: The Salvation Army, an international movement, is an...

    onsite, Waipahu, HI, United States
    $37k/yrFull TimeJunior (<2 years)
  • Sonic Healthcare USA

    Sonic Healthcare USA

    a day ago

    Laboratory assistant - maui patient service center

    Job Functions, Duties, Responsibilities and Position Qualifications: We're not just a workplace - we're a Great Place to Work certified employer! Proudly certified as a Great Place to Work, we are...

    onsite, Wailuku, HI, United States
    $40k – $44k/yrFull TimeNo Skills
  • KTA Super Stores

    KTA Super Stores

    a day ago

    Pharmacy assistant

    Job Details: Job Location: KTA Puainako Store 3 - Hilo, HI Position Type: Full-Time/Part-Time Salary Range: $18.00 - $23.00 Hourly Job Shift: Day About KTA Super Stores We owe our century of...

    onsite, Hilo, HI, United States
    $36k – $46k/yrFull TimeNo Skills
  • BallenIsles Country Club

    BallenIsles Country Club

    a day ago

    Office assistant

    Kukuiolono Park and Golf Course, located in Kalaheo, HI, is pleased to announce an excellent career opportunity for a Part-Time Office Assistant! We are seeking a driven individual who is eager to...

    onsite, Kalāheo, HI, United States
    $40k/yrPart TimeEntry with Degree
  • University of Hawai‘i Foundation

    University of Hawai‘i Foundation

    2 days ago

    Gift processing student assistant - uh students only

    Title: Gift Processing Student Assistant Department: Gift Processing Part-time: 12-19 hours per week FLSA Status: Non exempt, hourly Position Summary The student assistant will provide support for...

    onsite, Manoa, HI, United States
    $36k/yrPart TimeEntry with Degree
  • Punahou School

    Punahou School

    2 days ago

    Assistant coach, girls varsity tennis - athletics

    Punahou Athletics plays an integral role in the student experience. The philosophy of Punahou Athletics encourages student athletes, within the framework of the educational mission of the school, to...

    onsite, Honolulu, HI, United States
    Full TimeJunior (<2 years)
  • Liliuokalani Trust

    Liliuokalani Trust

    2 days ago

    Administrative assistant - liliuokalani center

    Job Purpose The Administrative Assistant position is responsible for supporting the overall administrative operations of the Liliʻuokalani Center, including managing office systems, supplies, and...

    onsite, Honolulu, HI, United States
    Full TimeJunior (<2 years)
  • 7

    7402c36b-3c2c-418a-813e-fe98c122d2da

    2 days ago

    Executive assistant to svp cfo - finance, it, admin

    HCF’s Collaboration Philosophy At the Hawai’i Community Foundation (HCF), we believe that an organization’s team as a “whole is greater than the sum of its parts (Aristotle). To us, this means that...

    onsite, Honolulu, HI, United States
    Full TimeSenior (5+ years)
  • Four Seasons Hotels and Resorts

    Four Seasons Hotels and Resorts

    3 days ago

    Assistant manager of technology innovation & data

    About Four Seasons: Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be...

    onsite, Lanai, HI, United States
    $75k – $78k/yrFull TimeEntry with Degree
  • Associa

    Associa

    5 days ago

    Property manager administrative assistant

    The Property Manager Administrative Assistant (KONA) provides administrative support to assigned Property Managers, ensuring tasks are completed accurately, delivered with high quality, and on time....

    onsite, Kailua-Kona, HI, United States
    $42k – $46k/yrFull TimeNo Skills
  • H

    Hosoi Garden Mortuary

    5 days ago

    Assistant funeral director

    Hosoi Garden Mortuary is a local company with a proud history of serving the Oahu community and beyond for over 120 years. For us, there is no greater responsibility than celebrating each life and...

    onsite, Honolulu, HI, United States
    Part TimeNo Skills
  • Sonic Healthcare USA

    Sonic Healthcare USA

    5 days ago

    Laboratory assistant - maui memorial medical center

    Job Functions, Duties, Responsibilities and Position Qualifications: We're not just a workplace - we're a Great Place to Work certified employer! Proudly certified as a Great Place to Work, we are...

    onsite, Wailuku, HI, United States
    $40k – $44k/yrFull TimeNo Skills
  • Punahou School

    Punahou School

    6 days ago

    Assistant coach, boys jv paddling - athletics

    Punahou Athletics plays an integral role in the student experience. The philosophy of Punahou Athletics encourages student athletes, within the framework of the educational mission of the school, to...

    onsite, Honolulu, HI, United States
    $19k – $41k/yrFull TimeJunior (<2 years)
  • JLL

    JLL

    7 days ago

    Assistant property manager (commercial)

    JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are...

    onsite, Honolulu, HI, United States
    $60k – $70k/yrFull TimeJunior (<2 years)
  • Mental Health Kokua

    Mental Health Kokua

    8 days ago

    Hr assistant – honolulu | $22–$25/hr

    HR ASSISTANT – BUILD YOUR HR CAREER WHILE MAKING A REAL IMPACT Mental Health Kokua (MHK) | Full-Time | Non-Exempt READY TO BUILD A CAREER IN HUMAN RESOURCES? Are you the person who catches the...

    onsite, Honolulu, HI, United States
    $44k – $50k/yrFull TimeJunior (<2 years)
  • Waikiki Health

    Waikiki Health

    9 days ago

    Hr assistant

    Founded in 1967, Waikiki Health is a nonprofit, Federally Qualified Health Center (FQHC) that offers a Patient-Centered Medical Home targeting our community’s most vulnerable populations. Our...

    onsite, Honolulu, HI, United States
    $40k – $50k/yrFull TimeJunior (<2 years)
  • Systems Technology Forum

    Systems Technology Forum

    10 days ago

    Administrative assistant

    Security Clearance Required Company Overview Systems Technology Forum LTD (STF) is an established industry partner with a passion for exceptional performance and an unwavering commitment to our...

    onsite, Pearl City, HI, United States
    Full TimeMiddle (2-4 years)
  • Commander, Navy Installations Command

    Commander, Navy Installations Command

    12 days ago

    Cdc assistant director

    Summary The purpose of the Child Development Center (CDC) Assistant Director position is to support the CDC Director in daily program business and operations by providing a targeted emphasis on...

    onsite, Honolulu, HI, United States
    $62k/yrFull TimeDirector
  • University of Hawai‘i Foundation

    University of Hawai‘i Foundation

    13 days ago

    Executive assistant to the chief operating officer & chief financial officer

    About the University of Hawaiʻi Foundation: The University of Hawaiʻi (UH) Foundation was established in 1955 to encourage private support for the University of Hawaiʻi. Today it is the central...

    onsite, Honolulu, HI, United States
    Full TimeSenior (5+ years)
  • Delaware County Christian School

    Delaware County Christian School

    14 days ago

    Administrative assistant: manoa nursey school

    Phileo Shared Services is accepting applications from qualified persons to serve as a part-time office receptionist at Manoa Nursery School on Wednesdays. We are looking for dedicated individuals who...

    onsite, Manoa, HI, United States
    Part TimeNo Skills
  • Ohana Pacific Management Company Inc

    Ohana Pacific Management Company Inc

    15 days ago

    Human resources assistant

    Are you looking to work for mission driven and passionate Healthcare Professionals like yourself? Looking to grow within an organization? The Company: We are Ohana Pacific Health. We positively...

    onsite, Honolulu, HI, United States
    Full TimeJunior (<2 years)
  • L

    Le Jardin Windward Oahu

    15 days ago

    Food services prep assistant (regular part-time, with benefits)

    Food Services Prep Assistant (Regular Part-time, with Benefits) Le Jardin Academy is looking for a Food Services Prep Assistant (Regular Part-time with Benefits). Primary responsibilities include...

    onsite, Kailua, HI, United States
    $36k/yrPart TimeNo Skills
  • Honolulu Academy of Arts

    Honolulu Academy of Arts

    15 days ago

    Assistant registrar

    A cover letter is required to be considered for this position. Job Summary: Under the general direction of the Registrar and in coordination with other Collections Department staff, the Assistant...

    onsite, Honolulu, HI, United States
    $51k – $56k/yrFull TimeJunior (<2 years)
  • Punahou School

    Punahou School

    15 days ago

    Assistant coach, boys jv soccer - athletics

    Punahou Athletics plays an integral role in the student experience. The philosophy of Punahou Athletics encourages student athletes, within the framework of the educational mission of the school, to...

    onsite, Honolulu, HI, United States
    $19k – $41k/yrFull TimeJunior (<2 years)
  • Geode Health

    Geode Health

    16 days ago

    Practice assistant (float)

    Geode Health is a rapidly growing, national provider of outpatient mental health services. Our Mission is to “Transform mental health by making it more accessible, affordable and effective”. Are you...

    onsite, Decatur, GA, United States
    $40k – $44k/yrFull TimeNo Skills
  • Central Pacific Bank

    Central Pacific Bank

    19 days ago

    Administrative assistant i-senior

    Position Function: Administrative Assistant I: Provides administrative support to the Division/Group Manager with some guidance, including calendar management, meeting and travel coordination,...

    onsite, Honolulu, HI, United States
    Full TimeSenior (5+ years)
  • InfiniSource Consulting Solutions

    InfiniSource Consulting Solutions

    20 days ago

    Federal personnel assistant honolulu, hi (army experience a plus)

    We Are ICS - Your Provider in Innovation, Collaboration, and Solutions! ICS is a trusted and leading provider of Professional Support Services, Information Technology, Logistics and Warehouse...

    onsite, Honolulu, HI, United States
    Full TimeNo Skills
  • A Team Pacific Roofing

    A Team Pacific Roofing

    20 days ago

    Assistant project manager

    Are you looking for a career that offers variety, challenge, and opportunities for growth? Do you enjoy working in a fast-paced environment? If you're willing to learn, take initiative, and grow...

    onsite, Makakilo, HI, United States
    Full TimeNo Skills
  • EAH Housing

    EAH Housing

    21 days ago

    Office assistant (kukui gardens - 1445)

    Explore a career at EAH Housing. Start or continue a career in real estate development and management with EAH Housing. We are looking for talented and skilled professionals as we expand our property...

    onsite, Honolulu, HI, United States
    $40k – $61k/yrFull TimeJunior (<2 years)
  • Hawaii Pacific University

    Hawaii Pacific University

    22 days ago

    Research assistant - finfish

    Hawai‘i Pacific University is designated as an Alaskan Native and Native Hawaiian (ANNH) Serving Institution by the US Department of Education. As such, we strive for accurate displays of the...

    onsite, Waimanalo, HI, United States
    $38k – $42k/yrFull TimeJunior (<2 years)
  • Punahou School

    Punahou School

    22 days ago

    Assistant coach, girls varsity i paddling - athletics

    Punahou Athletics plays an integral role in the student experience. The philosophy of Punahou Athletics encourages student athletes, within the framework of the educational mission of the school, to...

    onsite, Honolulu, HI, United States
    Full TimeJunior (<2 years)
  • Zippy's

    Zippy's

    23 days ago

    Assistant unit office manager

    POSITION SUMMARY: Reporting to the Unit Office Manager, this position is primarily responsible for assisting in the daily activities of the Unit Office department and ensures that the department runs...

    onsite, Honolulu, HI, United States
    Full TimeNo Skills
  • Hawaii State Department of Education

    Hawaii State Department of Education

    25 days ago

    Human resources assistant iv, v - casual personnel unit

    Description This posting is being used to fill various Human Resources Assistant positions at the specified location. The authorized level of the position is Human Resources Assistant V. Applications...

    onsite, Honolulu, HI, United States
    $43k – $47k/yrFull TimeMiddle (2-4 years)
  • Domino's

    Domino's

    a month ago

    Assistant manager (wahiawa)

    Company Description ABOUT THE JOB You got game? You got spring in your step? You want the best job in the world! And schedules that work with you, not against you? That's right, we live to beat the...

    onsite, Wahiawa, HI, United States
    Full TimeNo Skills
  • Domino's

    Domino's

    a month ago

    Assistant manager (keeaumoku)

    Company Description ABOUT THE JOB You got game? You got spring in your step? You want the best job in the world! And schedules that work with you, not against you? That's right, we live to beat the...

    onsite, Honolulu, HI, United States
    Full TimeNo Skills
  • Domino's

    Domino's

    a month ago

    Assistant manager (aliamanu military reservation)

    Company Description ABOUT THE JOB You got game? You got spring in your step? You want the best job in the world! And schedules that work with you, not against you? That's right, we live to beat the...

    onsite, Honolulu, HI, United States
    Full TimeNo Skills
  • Hilton

    Hilton

    a month ago

    Administrative assistant, sales team - grand wailea, a waldorf astoria resort

    The gorgeous Waldorf Astoria Resort in Maui, Grand Wailea, is looking for a Sales Administrative Assistant to join the Sales & Marketing Team! Located on 40 acres of lush tropical gardens, this...

    onsite, Maui Meadows, HI, United States
    Full TimeJunior (<2 years)

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