Assistant, academic affairs

This position will be shown as Confidential on ADP as it is a student job board only and all jobs are advertised and communicated through Handshake. However, please note that the information obtained through this process is shared with Human Resources, Hiring Managers/Supervisors, Recruiters, Payroll, and/or other decision-makers that need the information to complete the hiring process at Detroit Mercy.

Position Type: Federal Work Study Only

Essential Duties and Responsibilities

• Demonstrate a welcoming, courteous, and helpful attitude toward individuals visiting or contacting the office.
• Greet and acknowledge visitors to the President's Suite, when appropriate, and assist in directing them to the appropriate offices or individuals.
• Answer and appropriately direct incoming telephone calls and take accurate messages as needed.
• Assist with copying, scanning, assembling materials, and other general office duties.
• Assist with departmental filing projects, including organizing existing records, creating new files, and preparing older files for archiving.
• Assist with quarterly mailings, including preparing, organizing, labeling, and distributing materials.
• Create, update, and format documents, spreadsheets, presentations, and other materials using Microsoft Word, Excel, and PowerPoint.
• Assist with planning and preparation for annual Academic Affairs events, including organizing materials, event setup, and breakdown.
• Provide administrative support for special projects and other assignments as needed.
• Maintain professionalism and confidentiality when working with university records and information.

Requirements:

Minimum Qualifications:

• Be dependable and Punctual
• Be comfortable answering phones and interacting professionally with University Leadership, faculty, staff, students, and visitors.
• Exercise discretion and maintain confidentiality when handling sensitive information.
• Have Intermediate level experience in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Demonstrate professional verbal and written communication skills.
• Be able to assist with events, including setups and breakdowns.

Preferred Qualifications:

• Previous experience working in an office, administrative, customer service, or similar environment is preferred but not required.

Anticipated Schedule: 10 - 15 hours per week

Job Contact: Ericka Jones - (313) 993-1584 - joneser6@udmercy.edu

Special Instructions to Applicants Michigan’s largest, most comprehensive private University, the University of Detroit Mercy is an independent Catholic institution of higher education sponsored by the Religious Sisters of Mercy and Society of Jesus. The university seeks qualified candidates who will contribute to the University’s mission, diversity, and excellence of its academic community. The University of Detroit Mercy is an Equal Opportunity Affirmative Action Employer with a diverse student body and welcomes persons of all backgrounds.