V105 - legal assistant | legal & administrative assistant

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description:

Job Duck is seeking a highly organized and proactive Legal Assistant / Receptionist to support a growing law practice. In this role, you will serve as the first point of contact for clients, helping ensure smooth day to day operations while providing exceptional administrative and legal support. This position is ideal for someone who enjoys communicating with people, managing multiple priorities, and taking ownership of their work. The right candidate is resourceful, detail-oriented, and comfortable working independently while maintaining a high level of professionalism and accountability. If you thrive in a fast paced environment and enjoy supporting legal processes from start to finish, we encourage you to apply.

Monthly Compensation:

1,150 to 1,220 USD

Responsibilities include, but are not limited to:

• Answer and manage incoming phone calls
• Screen and filter callers appropriately
• Organize discovery documentation and case related records
• Support attorneys with administrative and legal support tasks as needed
• Coordinate communication between clients and legal team members
• Prepare compliance documentation associated with discovery processes
• Maintain accurate records and case information within company systems
• Draft legal forms, notices of hearings, and deposition documents
• Schedule hearings, depositions, and related legal appointments
• Send intake forms and assist with client onboarding activities
• Ensure timely completion of assigned tasks and follow up activities
• Act as the first point of contact for clients and callers

Requirements:

• Schedule: Monday through Friday, 8:30 AM to 5:30 PM EST
• Time Zone: Eastern Standard Time (EST)
• Previous experience in a legal administrative, legal assistant, receptionist, or client service role preferred
• Ability to manage multiple tasks while maintaining accuracy and attention to detail
• Strong written and verbal English communication skills
• Comfortable handling phone communications and client interactions
• Experience working in a remote environment is a plus
• Familiarity with legal documentation and scheduling processes preferred

Required Software:

• MyCase
• Vonage

Required Skills:

• Excellent verbal and written communication skills
• Strong attention to detail
• Accountability and reliability
• Responsiveness and follow through
• Critical thinking skills
• Problem solving abilities
• Ability to work independently
• Strong organizational and time management skills
• Ability to learn new processes quickly
• Patience and adaptability
• Professional phone etiquette
• Ability to handle direct communication professionally
• Self motivated and proactive mindset

Work Shift:

Languages: English, Spanish

Ready to dive in? Apply now and make sure to follow all the instructions!

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.