Procurement administrator (developmental)

GovCIO is currently hiring for a Procurement Administrator (Developmental) to support our growing team of procurement and subcontracts administrators. This position is fully remote within the United States.

Responsibilities

The Subcontracts/Procurement Administrator is a developmental position where the candidate will learn through on-the-job training the procurement/subcontracts process in the government contracts arena, negotiation skills, application of the Federal Acquisition Regulation (FAR) and Defense FAR Supplement, and management of Subcontractors/Suppliers supporting GovCIO Awards. Applicants must possess a bachelor’s degree, be self-motivated, and capable of applying problem-solving to a variety of issues.

The Subcontracts Administrator will:

• Establish new Vendors in GovCIO’s Accounting System of record through use of GovCIO’s Vendor Documents to include Representations and Certifications, Vendor Data Certification Form, W9, and Direct Deposit Form.
• Maintain Costpoint Manage Vendor Module to remove redundancies and identify Active vs. Inactive Vendors.
• Create and maintain approved purchasing system file documentation for PO folders in accordance with established GovCIO Procurement System process and procedures.
• Maintain the subcontract file content using procurement file checklist for guidance.
• Maintain Vendor/Subcontractor Certificate of Insurance repository.
• Maintain Annual Vendor/Subcontract Representations and Certifications.
• Maintain GovCIO Approved Vendor List by adding new Subcontracts/Suppliers upon receipt and confirmation of completed vendor documents.
• Learn the process of developing a Request for Proposal (RFP)/Request for Quote (RFQ) and responding to Request for Information (RFI).
• Learn/assist with gathering data and tracking of the review, analysis, and negotiation of Subcontractor proposed terms and conditions and pricing submissions to determine source selection and fair and reasonableness determinations.
• Assists in processing Non-Disclosure Agreements (NDA), Teaming Agreements (TA), and Organizational Conflicts of Interest (OCI) documentation.
• Assist/Learn the process to compile, document, and prepare award documentation.
• Learn about Federal regulations including the FAR and FAR supplements, and maintenance of procurement files to comply with Contractor Purchasing System Review (CPSR) audits.
• Learn and assist in the process of executing subcontracts, incorporating clauses, terms and conditions, technical specifications, statements of work/performance work statements, and other certification and representations in compliance with established procedures and FAR requirements.
• Learn and assist in post-award contracting actions, including subcontract modifications and closeout.
• Assists in coordination with other functional areas on matters related to Subcontracting.
• Prepares responses as necessary to customer correspondence and other requests.
• Develop a working relationship with different business teams through regular meetings, emails, and other forms of communication.
• Performs other duties as assigned.

Qualifications

Required Skills and Experience

• Bachelor’s degree in business administration, mathematics, accounting, economics, or related field.
• Zero (0) to two (2) years of related experience administering contracts/subcontracts, office administration functions, purchasing or contract administration.
• Excellent organizational, analytical, and problem solving, skills/techniques.
• Excellent communication and interpersonal skills, both written and verbal.
• Excellent reading and comprehension skills.
• Excellent attention to detail.
• Proactive and self-starter.
• Proficient with MS Office Excel, Word, and PowerPoint.
• Desire to learn and grow within the government subcontracting/contracting career field.