GW
Virtual Coworker

Virtual Coworker

·7 days ago

Personal assistant for a design and engineering firm in the us (home based part time)

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Location

remote, United States

Commitment

Part Time

Level

No Skills

Required skills

Calendar ManagementEmail ManagementTravel CoordinationCRM ManagementProject BiddingOnboarding LogisticsRecruitment SupportFile OrganizationInvoicingCommunicationData EntryAdministrative Support

Job Description

  • Manage a unified, clearly delineated digital calendar spanning A&E client meetings, site visits, board meetings, and solar sales calls, site assessments, and installer coordination
  • Triage email/calls/texts across all inboxes, drafting responses appropriate for each brand/voice
  • Build itineraries, confirm bookings, and troubleshoot travel issues.
  • Prescreen and schedule project bids.
  • Organize all files in shared drives (Google Drive) with a clear, consistent folder structure per company
  • Manage the sales pipeline/CRM remotely, follow up on quotes and leads by phone/email
  • Support remote onboarding logistics for new hires (scheduling, paperwork, shipping equipment)
  • Support with screening and recruiting new staff.
  • Manage personal appointments and family scheduling (booking, confirming, rescheduling)
  • Handle confidential personal and financial matters with discretion, using secure digital channels
  • Track invoicing status and follow up on outstanding payments via email/phone

Ready to join the team?

Apply now

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