Payroll specialist

What We Offer

• Fully remote work environment
• Working hours: 09-05 Pacific Time Zone
• Salary: 2000-2700$/month
• Exposure to end-to-end accounting and U.S. payroll operations
• Opportunity to help build and shape finance processes from the ground up
• Structured tooling and documentation with room for improvement and ownership
• A collaborative finance team environment with clear expectations and support
• Growth opportunities alongside a scaling, international company

About the Opportunity

Our client is a rapidly scaling company with a global team and a strong presence in the US. As their workforce grows, payroll complexity is increasing, particularly with US-based employees and compliance requirements. They are looking for a Payroll Administrator with hands-on US payroll experience who can ensure accurate, compliant, and timely payroll processing. This role requires a strong understanding of US labor laws, tax regulations, and payroll best practices. You will play a key role in maintaining operational accuracy and ensuring employees are paid correctly and on time, while navigating multi-jurisdictional requirements.

Key Responsibilities

• Accounts Payable
  • Import and maintain vendor bills and credit memos in the accounting system
  • Maintain vendor records and supporting documentation
  • Partner with Operations teams on COGS-related invoices and payments
  • Assist with vendor statement reviews and discrepancy resolution when needed
• Accounts Receivable & Billing
  • Create and issue invoices, receipts, and billing statements
  • Monitor AR balances and post incoming payments from payment processors
  • Perform regular AR aging reviews and follow up on past-due balances
  • Support bad debt monitoring and periodic bad debt calculations
• Payroll & Employment Operations
  • Support payroll processing for U.S. employees and international employees/contractors
  • Partner with external payroll providers (e.g. Gusto, Deel, Justworks or similar) on:
  • Payroll preparation, review, and validation
  • Employee setup changes, payroll data updates, and issue resolution
  • Support U.S. employment lifecycle processes: Onboarding and offboarding coordination
  • Payroll-impacting changes (terminations, state changes, role changes)
  • Proactively research and track U.S. payroll and employment requirements, including:
  • Multi-state payroll considerations
  • Federal and state-level compliance obligations
  • Employment-related triggers such as nexus, registrations, and reporting
  • Maintain payroll documentation and support audit and compliance readiness
  • Month-End Close & Reconciliations
    • Support monthly close activities across P&L and Balance Sheet accounts
    • Prepare and post journal entries (weekly and monthly)
    • Perform balance sheet reconciliations, including:
    • Cash and bank accounts
    • Prepaid and accrued expenses
    • Fixed assets
    • WIP and COGS-related accounts
    • Identify missing transactions, discrepancies, or unusual variances and escalate proactively
  • Process Improvement & Documentation
    • Follow and maintain existing accounting SOPs and operational documentation
    • Identify process gaps, inefficiencies, or recurring issues
    • Suggest and support process improvements as systems and workflows evolve
    • Contribute to building scalable accounting and payroll processes in a growing environment

  Requirements Experience & Skills

  • 3+ years of experience in Accounting Operations, Finance Operations, or a similar role
  • Hands-on experience with:
  • Accounts Payable, Accounts Receivable, and reconciliations, Month-end close activities
  • Experience supporting payroll in partnership with an external payroll provider
  • Exposure to U.S. payroll (W-2 employees and/or contractors), including multi-state environments
  • Strong understanding of core accounting principles (P&L, Balance Sheet, journal entries)
  • High attention to detail and comfort working with transactional financial data
  • Strong research skills and ability to independently investigate regulatory or payroll-related questions
  • Experience working in a fully remote, asynchronous environment
  • Professional working proficiency in English
  • Nice to Have
  • Experience with tools such as: Payroll platforms ( Gusto, Deel, Justworks), QuickBooks, ClickUp, Notion, PandaDoc
  • Prior exposure to U.S. employment compliance across multiple states
  • Experience in fast-growing startups or scale-up environments
  • Experience working with international teams and mixed employment models

  What We’re Looking For

  • Highly organized and process-oriented
  • Reliable and consistent in operational execution
  • Proactive in identifying and flagging issues
  • Comfortable collaborating cross-functionally
  • Clear, concise, and professional written communication
  • Curious mindset with a strong ability to learn and adapt