EARLY CHILDHOOD DEVELOP AND HEALTH BOARD

FIRST THINGS FIRST (FTF) IS AN ESSENTIAL LEADER AND PARTNER IN CREATING A FAMILY-CENTERED, EQUITABLE, HIGH QUALITY EARLY CHILDHOOD SYSTEM THAT SUPPORTS THE DEVELOPMENT, WELL-BEING, HEALTH AND EDUCATION OF ALL ARIZONA’S CHILDREN, BIRTH TO AGE 5. CREATED BY VOTER INITIATIVE IN 2006, FTF IS GOVERNED BY A STATE BOARD WITH 28 REGIONAL PARTNERSHIP COUNCILS. FIRST THINGS FIRST IS A DECENTRALIZED ORGANIZATION THAT ENGAGES DIVERSE CONSTITUENCIES TO ACCOMPLISH ITS MISSION. ORGANIZATIONAL VALUES INCLUDE A COMMITMENT TO DIVERSITY, EQUITY AND INCLUSION; A FOCUS ON ACCOUNTABILITY, TRANSPARENCY, COORDINATION AND COLLABORATION; AND AN EMPHASIS ON IMPROVING OUTCOMES THAT WILL ENSURE YOUNG CHILDREN START KINDERGARTEN HEALTHY AND READY TO SUCCEED IN SCHOOL AND IN LIFE.

FIRST THINGS FIRST VALUES ITS GOVERNMENT-TO-GOVERNMENT RELATIONSHIPS WITH TRIBES IN ARIZONA. TRIBES CAN PARTICIPATE IN FIRST THINGS FIRST IN ONE OF TWO WAYS: BY ELECTING TO HAVE THEIR TRIBAL LANDS TREATED AS SEPARATE REGIONS BY THE STATEWIDE FTF BOARD, OR BY ELECTING TO HAVE THEIR TRIBAL LANDS TREATED AS PART OF THE FTF REGIONS IN WHICH THEIR LANDS ARE GEOGRAPHICALLY LOCATED. TO DATE, 19 FEDERALLY RECOGNIZED TRIBES HAVE ELECTED TO PARTICIPATE IN FIRST THINGS FIRST (10 AS SEPARATE REGIONS, AND NINE AS PART OF THE REGION IN THEIR GEOGRAPHIC AREA). THE HAVASUPAI, HOPI, KAIBAB BAND OF PAIUTE, NAVAJO NATION, WHITE MOUNTAIN APACHE TRIBE AND YAVAPAI APACHE TRIBES ARE LOCATED WITHIN THE NORTHEAST REGIONAL AREA.

Job Location:

FLAGSTAFF, AZ

Posting Details:

SALARY: $47,840

GRADE: 17

Job Summary:

The Administrative Specialist III (ASIII) position is a central coordinator for the Northeast Regional Area including administrative support for the five regions: Coconino, Navajo/Apache, Navajo Nation, White Mountain Apache Tribe and Yavapai and assists the Northeast Regional Area Director. A key function of this position is the active support of these five regional partnership councils, each representing 11 volunteer members of the community, to ensure meetings comply with legal obligations established for First Things First. This position is an integral part of a team-based environment providing a variety of complex administrative activities as well as being part of a culture that offers exemplary customer service. The ASIII serves as an ambassador and trustworthy representative of First Things First, coordinating work with regional staff, regional council members and ensuring effective communication with internal colleagues and external community partners. This position also has the opportunity to work as an active and contributing member of multiple teams, including working professionally and effectively with other administrative specialists to develop increased efficiencies in administrative work. This remote, community-based position may also require in-person participation at meetings held outside the immediate service area.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

• Administratively support staff and volunteer regional council members.
• Project manager and leader for multiple/simultaneous administrative responsibilities.
• Onboarding and training new staff, such as administrative specialist II and regional directors in administrative processes and procedures.
• Leading quality improvement practices.
• Performs duties in a manner that supports the First Things First internal culture and mission with respect and cooperation.
• Supports additional opportunities as related to the role and regional team functions.

Knowledge, Skills & Abilities (KSAs):

• At least four years of administrative experience working in a team environment; or a bachelor’s degree from an accredited college or university in a relevant field with at least two years of administrative experience working in a team environment.
• Evidence of strong oral, written and listening communication skills, including editing and formatting documents and demonstrating excellent writing skills.
• Possess strong, current computer skills in Adobe Acrobat Pro; Google Workspace (Docs, Sheets, Slides, Calendar, Chat, Gmail, Meet and Sites); and Microsoft Office (SharePoint, Word, Excel, PowerPoint and Publisher) and virtual meeting applications.
• Extensive organizational and time management skills, experience with project management processes, ability to handle multiple projects and adjust priorities to meet deadlines.
• Previous experience in offering exemplary customer service with the communities within the Northeast Regional Area is strongly preferred.
• Experience with minute-taking and writing. Maintaining record retention of documents in accordance with Open Meeting Law is preferred.
• Flexibility in work schedule, such as an occasional meeting that occurs during the evening and/or weekend hour.
• Ability to travel, including overnight stays. This remote position also requires regular in-person participation at meetings held outside the immediate service area.

Pre-Employment Requirements:

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

Contact Us:

HR@FirstThingsFirst.org