Senior executive assistant

Job Details:

Job Location: Headquarters - Suitland, MD

Position Type: Full Time

Salary Range: Undisclosed

PURPOSE OF POSITION

The Executive Assistant provides administrative support to various members of the Executive Staff, to include the President/Chief Executive Officer, Senior Vice Presidents, Vice Presidents and Chief of Staff.

ESSENTIAL DUTIES

The position’s essential duties include the following:

• Produce letters, memorandums, reports, charts, packets, and graphs as directed.
• Take, transcribe and/or review minutes for Executive Management and Board/Committee Meetings.
• Coordinates meeting invites, set up and catering for Executive Management and Board/Committee meetings as needed.
• Coordinate Board/Committee member travel to offsite conferences and other events.
• Organize receipts and file expense reports as needed for Executive Management and Board Committee members.
• Maintain Corporate Visa Card records and oversee reissuance of cards as required.
• Compile and Upload Committee Decks, Board Packages and Planning Conference packets.
• Proofread outgoing correspondence.
• Maintains office files.
• Prepare, copy, and send check requests as needed.
• Opens and sorts Executive Department mail.
• Answer and screen incoming calls.
• Maintain Andrews Federal Credit Union’s Events’ Calendar.
• Greet visitors to the Executive area.
• Remains cognizant of and adheres to Andrews Federal policies and procedures, and regulations pertaining to the Bank Secrecy Act.
• Attends work regularly and according to work schedule; limits absences according to personnel policies regarding leave usage.
• In partnership with the Executive Assistant to the CEO, oversees and maintains the Board Portal and ensures documents are appropriately uploaded and archived.
• Other duties as assigned.

Interacts with co-workers, supervisors, members and outside contacts in an appropriate, professional manner which projects a positive image of the department and Andrews Federal.

Qualifications:

REQUIRED EXPERIENCE

High school diploma, GED, or equivalent required. Five years secretarial/administrative experience. Strong PC skills to include word processing and spreadsheets. Excellent organization, verbal and written communication skills. Ability to maintain confidentiality. Flexibility to work extended hours and to travel, which is subject to include weekends and evenings.

PHYSICAL REQUIREMENTS

The ability to sit for extended periods of time. Must also be able to lift presentation materials and office supply orders to approximately 15 pounds. In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.