Project Coordinator – Patient Advocacy & Communications

Location: Durham, NC (Onsite Preferred; Remote May Be Considered)

Pay Rate: Up to $22.00/hour

Industry: Pharmaceuticals / Life Sciences

About the Opportunity

We are seeking a highly organized, detail-oriented Project Coordinator to support patient advocacy initiatives, communications activities, and administrative operations within a leading global pharmaceutical organization. This position will provide coordination and administrative support to the Head of Communications, helping ensure the successful planning and execution of patient advocacy events, meetings, and communications projects. The ideal candidate is proactive, dependable, and comfortable managing multiple priorities while working collaboratively with internal stakeholders and external partners.

Key Responsibilities

Patient Advocacy & Event Coordination

• Assist with planning, coordinating, and executing patient advocacy and disease-awareness events, including scheduling, logistics, invitations, and preparation of materials.
• Collaborate with internal teams and approved external agencies to coordinate event materials, presentations, and briefings.
• Maintain accurate event records, including attendee information, action items, and follow-up activities.
• Support event activities in accordance with established patient engagement guidelines and organizational procedures.

Administrative & Communications Support

• Provide day-to-day administrative and project coordination support to the Head of Communications.
• Manage calendars, schedule meetings, coordinate logistics, and handle routine correspondence.
• Arrange business travel and process expense reports using Concur.
• Assist with basic budget tracking and expense documentation.
• Prepare, format, and distribute presentations, meeting agendas, and other communications materials.
• Record meeting minutes, monitor action items, and follow up on outstanding deliverables.
• Organize and maintain electronic files and shared documentation using Microsoft Teams, SharePoint, and other internal systems.

Project Coordination & Compliance

• Track project activities, deadlines, and deliverables to ensure timely completion.
• Coordinate with cross-functional teams to support communications and patient advocacy initiatives.
• Maintain accurate documentation and follow established organizational policies and procedures.
• Identify and escalate questions, concerns, or potential compliance issues to appropriate team members.
• Support continuous improvement of administrative processes and team workflows.

Required Qualifications

• Bachelor's degree.
• 4–5 years of relevant experience in project coordination, administrative support, event coordination, or a related role.
• Proficiency with Microsoft Outlook and Concur is required.
• Strong organizational skills with excellent attention to detail.
• Demonstrated ability to manage multiple responsibilities, prioritize tasks, and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently, take ownership of assigned responsibilities, and follow through on commitments.
• Professional and collaborative approach to working with stakeholders at various organizational levels.

Preferred Qualifications

• Experience with Microsoft Excel.
• Familiarity with Microsoft Teams, SharePoint, and PowerPoint.
• Previous experience supporting senior leadership or communications teams.
• Experience coordinating corporate events, meetings, or stakeholder engagement activities.
• Background in pharmaceuticals, healthcare, life sciences, or another regulated industry.

Work Arrangement

Durham, NC – Onsite candidates strongly preferred. Remote candidates may be considered if qualified local candidates are unavailable.

Interview Process

Initial 45-minute interview. A second interview may be requested.