Project coordinator

We are seeking a highly organized and detail-oriented Project Coordinator to support our Project Management team. This role is critical to ensuring projects run smoothly from start to finish by assisting with coordination, documentation, scheduling, and communication across teams.

The ideal candidate is a proactive self-starter who thrives in a fast-paced environment and enjoys juggling multiple projects. You’re curious, adaptable, and quick to learn new tools and technologies, bringing strong organization and attention to detail to everything you do.

What You’ll Do:

• Assist with obtaining electrical and low-voltage permits in accordance with jurisdictional requirements
• Coordinate material takeoffs from field teams and communicate with vendors for pricing and procurement
• Work with Project Managers to gather equipment lists and secure competitive pricing
• Request and compile installation, operation, and maintenance manuals for project equipment
• Maintain organized electronic job folders, including scanning and uploading documentation
• Prepare project closeout packages including O&Ms, as-builts, warranties, startup documentation, and reports
• Support project billing processes following Project Manager approval
• Develop and maintain weekly team schedules based on input from Project Managers
• Provide general administrative and project support as needed
• Perform additional duties as assigned

What You’ll Bring to the Table:

• Strong problem-solving skills and ability to manage multiple priorities
• Ability to remain professional and composed in high-pressure situations
• Proficiency with Microsoft Office (Excel, Word, Outlook) and general computer applications
• Basic understanding of project coordination, cost tracking, or estimating is a plus
• Experience in construction, electrical, HVAC, or building systems industries preferred

Why You'll Love Working with Us:

We believe that a fulfilling career goes beyond just a paycheck. Here’s how we make sure our team thrives both professionally and personally:

• Professional Development: Access to World Class continuous learning opportunities, workshops, and certifications.
• Career Advancement: Clear pathways for growth within the company, with mentorship from industry leaders.
• Generous PTO: Ample paid time off to relax, recharge, and explore your passions outside of work.
• Health & Well-being: Comprehensive Health Plans: Including medical, dental, and vision coverage.
• Competitive Salary: We offer a compensation package that reflects your skills and experience.
• Tech Savvy: State-of-the-art tools and technology to help you work smarter, not harder.

Base Pay: $50k - $65k+ - Commensurate with experience. This range represents a general guideline; however, several factors are considered when determining base pay offers such as the scope and responsibilities of the position and the candidate's experience, education, skills, and current market conditions.

About Us:

As the leader in complete solutions for Building Automation Systems, Smart Building Technologies, A Fidelity Company, helps building engineers, building managers, and building owners operate with efficiency centered around Maryland, Virginia, and Washington, D.C. Our specialty is reinvigorating buildings with aged and outdated systems. For buildings with old systems, we provide the most comprehensive overhaul of inefficient systems in the industry. We do this by monitoring and correcting areas of the existing system that are losing heat and energy, prior to connecting all components to a central automated control mechanism to ensure the highest level of energy efficiency.

Smart Building Technologies is the industry leader in Building Automation Systems, Energy Management Systems, Facility Monitoring Services, Critical Systems Monitoring, and Smart Lighting Solutions. We utilize Open Protocol Technologies to integrate all systems and manufacturers, meaning that existing equipment can be integrated into an established Building Automation System.