Overview

We are seeking a motivated Project Coordinator to join our growing team! The Project Coordinator is a front office desk position located on-site at our St. Augustine FL location and is responsible for supporting the planning, coordination, and execution of restoration projects involving water, fire, mold, and other property damage within the region. This role serves as a key liaison between clients, technicians, subcontractors, and largely our on-staff project managers to ensure projects are completed on time, within budget, and to quality standards. This position reports directly to the General Manager. This is a Mon-Fri visible desk position that will heavily encompass timely and accurate documentation, scheduling, professional phone skills and more.

Key Responsibilities and Duties

• Support on-staff Project Managers with small and large-scale restoration and construction projects to ensure safe, timely, and successful completion of all projects.
• Prepare and maintain product documentation while maintaining accuracy and compliance with project requirements.
• Assist with the preparation of project budgets, invoices, purchase orders, and track project expenses to ensure budget alignment.
• Support in the organization of project meetings, including preparing agendas, taking minutes, and following up on action items.
• Ensure Work Authorizations, Certificates of Satisfaction, and other required documents are obtained and properly filed.
• Perform other duties as assigned.

Qualifications

Education

High school diploma or equivalent.

Experience

2+ years of administrative support.
1 year of experience in construction management, restoration, property management, or project coordination (preferred).

Skills

• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite.
• Strong organizational and time management abilities.
• Must possess a valid driver's license.
• Ability to work in a fast-paced environment with occasional travel to outdoor job sites.
• Ability to lift and carry up to 50 lbs.
• Ability to sit, stand, kneel, bend, and walk for extended periods.

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Dental insurance
• Vision insurance
• Paid time off

360 Fire & Flood is an Equal Opportunity Employer committed to providing a workplace free from discrimination or harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, national origin, sexual orientation, marital status, veteran status, or disability status, or any other status protected by the laws or regulations in the locations where we operate.