Health information management specialist

Northwell is the largest not-for-profit health system in the Northeast, serving residents of New York and Connecticut with 28 hospitals, more than 1,000 outpatient facilities, 22,000 nurses and over 20,000 physicians. Northwell cares for more than three million people annually in the New York metro area, including Long Island, the Hudson Valley, Connecticut and beyond, thanks to philanthropic support from our communities. Northwell is New York State’s largest private employer with over 104,000 employees — including members of Northwell Health Physician Partners — who are working to change health care for the better.

Summary:

The HIM Specialist is responsible for the timely processing and completion of all hospital-based medical records. Responsibilities include, but are not limited to document retrieval, prepping, scanning, indexing, quality control, analysis, validation, and record completion for all discharged medical records.

Responsibilities:

• Retrieves prepares, and assembles permanent record documents in the required order for scanning, ensuring that all pages are properly identified and labeled.
• Scans documents according to established department procedures, and maintains scanning equipment to ensure optimal image quality.
• Manually indexes documents if automated indexing fails, and rearranges documents as needed.
• Performs quality control review on all documents throughout the stages of prepping, scanning and indexing and makes necessary corrections upon identification of errors.
• Demonstrates the ability to identify serious quality issues in the scanned document and take appropriate corrective action.
• Performs qualitative record review and analysis following established departmental procedures to ensure the documentation in the medical record complies with applicable hospital Rules and Regulations and regulatory standards.
• Assigns deficiencies to practitioners and assists clinicians with questions related to medical record completion.
• Achieves and maintains established accuracy and productivity standards.
• Coordinates daily/weekly delinquent record data collection, physician communication, and related documentation to ensure that identified deficiencies are completed in accordance with hospital Rules and Regulations.
• Performs other related duties, as required.

Education Skills Experience:

Education and Experience Requirements:

This position requires a minimum formal education of a High School Diploma with 1-2 years of job-related experience in Health Information Management or other health care setting. An Associate’s Degree in HIM or a related field is preferred, but not required.

Minimum Knowledge, Skills, and Abilities Requirements:

Working knowledge of hospital EMR and HIM department systems and applications. Excellent interpersonal and organizational skills. Strong written and verbal communication, analytical, and problem-solving skills. Ability to work effectively as part of a team, and independently.

License, Registration, or Certification Requirements:

Certification in Health Information Management (RHIA or RHIT) is preferred, but not required.

Working Conditions:

• Manual: Some manual skills/motor coord & finger dexterity
• Occupational: Little or no potential for occupational risk
• Physical Effort: Sedentary/light effort. May exert up to 10 lbs. force
• Physical Environment: Generally pleasant working conditions