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Onsite Administrative Assistant jobs in Austin, Texas, USA

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  • Sun
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      Senior Product Manager Interview

      Sarah Jenkins

    • 2:30 PM - 3:00 PM

      Initial Interview

      Alex Chen

  • Mon
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      Product Manager Interview

      David G. (Hiring Manager)

    • 4:15 PM - 5:15 PM

      First Round Interview

      Sophie L.

  • Tue
    • 1:20 PM - 1:45 PM

      Introductory Interview

      Marta W.

    • 2:30 PM - 3:00 PM

      Kick-off Interview

      Daria (HR)

  • Wed
    • 1:00 PM - 1:45 PM

      Qualifying Interview

      James Miller

    • 5:30 PM - 6:00 PM

      Discovery Interview

      Chris V.

  • Thu
    • 2:30 PM - 3:00 PM

      First Interview

      Michael T.

    • 4:00 PM - 5:00 PM

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Administrative Assistant Jobs in Austin — On-Site Roles Await You

Businesses throughout Austin are expanding, creating a steady stream of administrative assistant jobs in Austin for detail-oriented professionals. This on-site opportunity includes 461 open positions, ideal for candidates who thrive in structured office settings and enjoy supporting teams through organized, efficient administrative work. Companies across the region are eager to fill these roles quickly.

Successful candidates typically bring strong communication skills, proficiency in scheduling and office software, and the ability to multitask across varied office duties. Employers value candidates who demonstrate attention to detail, discretion with confidential information, and a proactive approach to problem-solving. Familiarity with calendar management, correspondence, and basic bookkeeping further strengthens a candidate's appeal for administrative assistant positions in competitive markets like Austin.

On-site roles in Austin offer daily collaboration with colleagues, hands-on training, and direct exposure to company culture that remote work cannot replicate. The city's expanding business sector, from tech startups to established corporations, continues to fuel demand for dependable support staff, making this an excellent time to pursue administrative assistant vacancies. Local employers favor candidates who can commit to consistent in-office schedules and contribute to a cohesive team environment.

If you're ready to take the next step in your career, now is the perfect time to explore administrative assistant opportunities in Austin. Global Work AI connects motivated professionals with employers eager to hire an administrative assistant who brings energy, reliability, and skill to their office. Browse current listings today and find the right fit for your next on-site role.

Frequently Asked
Questions

Everything you need to know about
finding your next role
  • What is the typical salary for an administrative assistant in Austin?

    In Austin, an administrative assistant role commonly pays around the mid-$40,000s to low-$50,000s per year, with hourly rates often landing in the $20 to $26 range depending on experience, industry, and office size. Larger employers, tech firms, and positions with scheduling or budget support may pay more, especially for candidates with strong communication and software skills. Benefits can also affect total compensation. For the most accurate picture, compare current Austin listings and note whether the job includes overtime, bonuses, or higher-level coordination duties.
  • What skills and qualifications are required for an administrative assistant role?

    Employers in Austin usually look for a high school diploma or equivalent, solid office experience, and strong written and verbal communication. A good administrative assistant is organized, detail-oriented, and able to handle calendars, correspondence, filing, and basic reporting with minimal supervision. Familiarity with customer service, scheduling, and vendor interaction is also valuable. Some offices prefer an associate degree or prior support work, especially in fast-paced settings. Reviewing local openings can help you match your background to the most common expectations and spot any preferred certifications.
  • What does an administrative assistant do on a daily basis in an office setting?

    Day to day, the work often centers on keeping the office running smoothly. An administrative assistant may answer phones, greet visitors, manage calendars, prepare documents, organize records, process mail, and support meetings with notes or materials. In many Austin offices, the role also includes ordering supplies, coordinating travel, and helping teams stay on schedule. The exact mix depends on the employer, but reliability and attention to detail are constant themes. Looking at recent job descriptions can show how responsibilities shift across industries.
  • What software and office tools should an administrative assistant know?

    Most Austin employers expect comfort with Microsoft Office or Microsoft 365, especially Word, Excel, Outlook, and PowerPoint. Google Workspace is also common, along with calendar systems, shared drives, PDF tools, and basic data entry platforms. Depending on the workplace, you may also use customer relationship software, scheduling apps, or project trackers such as Asana or Trello. A strong administrative assistant should be quick to learn new systems and able to switch between tools without losing accuracy. Checking listings in your field can reveal which platforms are most requested.
  • How does the hiring process for an administrative assistant position in Austin usually work?

    The process typically starts with an online application and a resume tailored to office support experience. If selected, candidates may have a phone screen, one or two interviews, and sometimes a skills test covering typing, Microsoft Excel, calendar management, or written communication. In Austin, employers often move fairly quickly when the need is urgent, but timing varies by company size and department. References and background checks are also common. To prepare well, compare multiple postings so you can anticipate what each employer values most.
  • What are the chances of career growth from administrative assistant to office manager or executive assistant?

    The path can be strong, especially for an administrative assistant who builds trust and learns how a business operates. In Austin’s active job market, many professionals move into executive assistant, office coordinator, operations, or office manager roles after gaining experience with scheduling, reporting, and internal communication. Advancement is more likely when you show initiative, master office software, and support leaders well. Some employers also fund training or cross-training. If growth matters to you, it helps to compare openings that list clear promotion tracks or broader responsibilities.
  • What are the work hours, office environment, and commute expectations for an on-site administrative assistant role in Austin?

    Most on-site administrative assistant jobs in Austin follow standard weekday hours, often around 8 a.m. to 5 p.m., though some offices need earlier starts or flexible coverage. The environment is usually a professional office with frequent interaction, shared workspaces, and a steady pace. Because the role is on-site, commute time matters, especially in a city known for traffic on major routes during peak hours. Parking, transit access, and location within Austin can all affect daily travel. It is worth reviewing listings for schedule details and commute-friendly neighborhoods.

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461 jobs found

  • Internal Revenue Service

    Internal Revenue Service

    Today

    Management and program assistant (office automation)

    Summary WHAT IS TAXPAYER SERVICES? A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions Position(s) are to be filled in following area(s):...

    onsite, Andover, MA, United States
    $41k/yrFull TimeJunior (<2 years)
  • Zimmer, Inc.

    Zimmer, Inc.

    Today

    Administrative sr assistant

    At Zimmer Biomet, we believe in pushing the boundaries of innovation and driving our mission forward. As a global medical technology leader for nearly 100 years, a patient’s mobility is enhanced by a...

    onsite, Austin, TX, United States
    $49k – $62k/yrFull TimeMiddle (2-4 years)
  • Ogletree Deakins

    Ogletree Deakins

    2 days ago

    Administrative assistant

    Position Summary The Immigration Administrative Assistant provides administrative and clerical support for the shareholders and attorneys, and paralegals for the Austin office immigration practice...

    onsite, Austin, TX, United States
    Full TimeJunior (<2 years)
  • Kimley-Horn

    Kimley-Horn

    2 days ago

    Administrative assistant

    Overview Kimley-Horn is looking for an Administrative Assistant to join our team in Austin North, Texas (TX)! This is not a remote position. Responsibilities Assist with word processing including...

    onsite, Austin, TX, United States
    Full TimeMiddle (2-4 years)
  • AMS Staffing

    AMS Staffing

    3 days ago

    Legal administrative assistant- 3698728

    Job Title: Legal Administrative Assistant Location: Austin TX 78702 Salary/Payrate: 70-75K Work Environment: On-Site Term: Fulltime Bachelor’s degree required: NO Referral Fee: AMS will pay $500...

    onsite, Austin, TX, United States
    $70k – $75k/yrFull TimeNo Skills
  • Vista Host

    Vista Host

    4 days ago

    Accounting administrative assistant

    Position Summary The Accounting Administrative Assistant supports the hotel's financial and administrative operations by maintaining accurate records, processing invoices, reconciling transactions,...

    onsite, Austin, TX, United States
    $42k/yrFull TimeNo Skills
  • Jackson Walker

    Jackson Walker

    4 days ago

    Legal administrative assistant

    Department: Environmental/Regulatory/Legislative Reports To: Office Administrator FLSA Status: Non-Exempt Jackson Walker, the largest law firm in Texas, has an exciting full-time employment...

    onsite, Austin, TX, United States
    Full TimeSenior (5+ years)
  • R

    RHP Staffing

    6 days ago

    Assistant community manager

    Description Who is RHP Properties? Headquartered in Farmington Hills, Michigan, RHP Properties ( www.rhp.com ) is the nation's largest private owner and operator of manufactured home communities....

    onsite, Austin, TX, United States
    Full TimeJunior (<2 years)
  • D.R. Horton

    D.R. Horton

    6 days ago

    Quality control administrative assistant

    D.R. Horton, Inc., the largest homebuilder in the U.S., was founded in 1978 and is a publicly traded company on the New York Stock Exchange. It is engaged in the construction and sale of high quality...

    onsite, Austin, TX, United States
    Full TimeNo Skills
  • Diocese of Austin

    Diocese of Austin

    6 days ago

    Administrative assistant

    Job Summary The Administrative Assistant is responsible for coordinating administrative functions of the Stewardship and Development Office and of the Catholic Foundation – Diocese of Austin and...

    onsite, Austin, TX, United States
    Full TimeJunior (<2 years)
  • Omni Hotels & Resorts

    Omni Hotels & Resorts

    7 days ago

    Advertising & sales - administrative assistant

    Barton Creek Country Club Barton Creek Country Club’s success is built on a dedicated, intelligent, and self-motivated team of associates who share a common goal: delivering personalized service to...

    onsite, Austin, TX, United States
    Full TimeNo Skills
  • DiaSorin

    DiaSorin

    7 days ago

    Sr. executive assistant to president, hr & global mfg

    Obsessed by Science. Entrepreneurial by Nature. United by Purpose. Diasorin is a global leader in immunodiagnostic and molecular diagnostic solutions, advancing science to improve patient outcomes...

    onsite, Austin, TX, United States
    Full TimeSenior (5+ years)
  • Texas Health & Human Services Commission

    Texas Health & Human Services Commission

    8 days ago

    Administrative assistant

    The Texas Department of Family and Protective Services (DFPS) works to build on strengths of families and communities to keep children and vulnerable adults safe, so they thrive. We do this through...

    onsite, Austin, TX, United States
    $32k – $41k/yrFull TimeJunior (<2 years)
  • Facility Innovations Group

    Facility Innovations Group

    9 days ago

    Executive assistant / office administrator

    Position Summary The Executive Assistant / Office Administrator reports to the General Manager and keeps the Austin office running. The role provides direct executive support to the CEO and...

    onsite, Austin, TX, United States
    $40k – $60k/yrPart TimeMiddle (2-4 years)
  • City of Austin

    City of Austin

    12 days ago

    Assistant city manager executive assistant (city manager's office)

    About This Position This position provides high-level administrative support to executive leadership in the City Manager’s Office. Job Description: Purpose: Under the Direction of an Assistant City...

    onsite, Austin, TX, United States
    $54k – $65k/yrFull TimeLead / Manager
  • Austin Community College

    Austin Community College

    12 days ago

    Assistant, administrative

    Job Posting Closing Times Job postings are removed from advertising at 12:00 A.M. on the closing date e.g., at midnight on the day before the closing date. Austin Community College employees are...

    onsite, Austin, TX, United States
    $48k – $51k/yrFull TimeJunior (<2 years)
  • University of Texas at Austin

    University of Texas at Austin

    13 days ago

    Administrative assistant

    Job Posting Title: Administrative Assistant Hiring Department: Facilities Services Position Open To: All Applicants Weekly Scheduled Hours: 40 FLSA Status: Non-Exempt from FLSA Earliest Start Date:...

    onsite, Austin, TX, United States
    $38k/yrFull TimeMiddle (2-4 years)
  • Apollo Mechanical Contractors

    Apollo Mechanical Contractors

    13 days ago

    Administrative assistant

    Administrative Assistant Location: Austin, Texas The Administrative Assistant will be responsible for handling document control in support of management. Duties and Responsibilities Answer emails and...

    onsite, Austin, TX, United States
    Full TimeNo Skills
  • Catholic Charities of Central Texas

    Catholic Charities of Central Texas

    14 days ago

    Administrative assistant

    JOB SUMMARY The Administrative Assistant assists staff with supporting the activities and services of the Immigration Legal Services Program. MINISTERIAL CHARACTER Catholic Charities is a religious...

    onsite, Austin, TX, United States
    Full TimeJunior (<2 years)
  • DivaDance

    DivaDance

    15 days ago

    Part-time office manager & executive/personal assistant

    About the Role DivaDance is a growing national dance fitness franchise looking for an exceptionally organized, proactive, and resourceful Office Manager & Executive/Personal Assistant to support our...

    onsite, Austin, TX, United States
    Part TimeJunior (<2 years)
  • Texas Health & Human Services Commission

    Texas Health & Human Services Commission

    15 days ago

    Aps administrative assistant v

    The Texas Department of Family and Protective Services (DFPS) works to build on strengths of families and communities to keep children and vulnerable adults safe, so they thrive. We do this through...

    onsite, Austin, TX, United States
    $43k – $54k/yrFull TimeJunior (<2 years)
  • Texas Water Development Board (TWDB)

    Texas Water Development Board (TWDB)

    15 days ago

    Twdb - 27-02 executive assistant ii

    Company Description The mission of the Texas Water Development Board (TWDB) is to lead the state's efforts in ensuring a secure water future for Texas. Our mission is a vital part of Texas' overall...

    onsite, Austin, TX, United States
    $49k – $56k/yrFull TimeSenior (5+ years)
  • Texas Water Development Board (TWDB)

    Texas Water Development Board (TWDB)

    15 days ago

    Twdb - 27-01 dpm executive assistant (executive assistant i)

    Company Description The mission of the Texas Water Development Board (TWDB) is to lead the state's efforts in ensuring a secure water future for Texas. Our mission is a vital part of Texas' overall...

    onsite, Austin, TX, United States
    $21k – $27k/yrPart TimeJunior (<2 years)
  • Kestra

    Kestra

    16 days ago

    Executive assistant

    Bluespring Wealth Partners (Bluespring) is part of Kestra Holdings, an industry-leading wealth management platform for independent financial professionals nationwide. Bluespring acquires successful,...

    onsite, Austin, TX, United States
    Full TimeJunior (<2 years)
  • TerraFirma

    TerraFirma

    16 days ago

    Executive assistant

    At TerraFirma, we’re redefining how the world moves earth for construction. Founded by former SpaceX engineers and backed by Kleiner Perkins and Bain Capital Ventures, TerraFirma is automating...

    onsite, Austin, TX, United States
    Full TimeSenior (5+ years)
  • Sundt

    Sundt

    16 days ago

    Preconstruction project admin assistant

    As a 100% employee-owned contractor, when you work at Sundt, you’re not just hiring on at a company, you’re joining a culture. Because everyone at Sundt is part owner, you’ll join a team of people...

    onsite, Austin, TX, United States
    Full TimeJunior (<2 years)
  • Aston Carter

    Aston Carter

    19 days ago

    Executive assistant ii

    Executive Assistant | VP Support | Fast-Paced Global Team Are you a highly organized EA who thrives when things move fast? Were looking for a motivated, proactive, and customer-obsessed Executive...

    onsite, Austin, TX, United States
    $52k/yrFull TimeJunior (<2 years)
  • Austin Bridge & Road

    Austin Bridge & Road

    19 days ago

    Safety administrative assistant (austin, texas) - austin commercial

    Do you want to make a difference? Do you want to grow your career at one of the industry’s leading construction firms? Austin Commercial is currently seeking a Safety Admin for a large project in...

    onsite, Austin, TX, United States
    Full TimeJunior (<2 years)
  • Teacher Retirement System of Texas (TRS)

    Teacher Retirement System of Texas (TRS)

    19 days ago

    Health administrative assistant or senior

    Health Administrative Assistant or Senior Requisition ID: req1461 Employment Type: Unclassified Regular Full-Time (URF) Division: Health Admin Compensation: Dependent on Qualifications Job Closing:...

    onsite, Austin, TX, United States
    $46k – $67k/yrFull TimeSenior (5+ years)
  • Cascadia Capital LLC

    Cascadia Capital LLC

    20 days ago

    Office assistant

    Cascadia is one of the nation’s largest independent advisory-only investment banks. With scale, diverse perspectives, and a collaborative model, we select clients as carefully as they select us...

    onsite, Austin, TX, United States
    Full TimeNo Skills
  • DISCO

    DISCO

    20 days ago

    Executive assistant cptso & svp, ops

    Your Impact The Executive Assistant provides high-level administrative support to Senior Leadership Team (SLT) members and other senior staff as required. What You'll Do Correspondence and...

    onsite, Austin, TX, United States
    Full TimeNo Skills
  • D.R. Horton

    D.R. Horton

    21 days ago

    Administrative assistant-fs

    D.R. Horton, Inc., the largest homebuilder in the U.S., was founded in 1978 and is a publicly traded company on the New York Stock Exchange. It is engaged in the construction and sale of high quality...

    onsite, Austin, TX, United States
    Full TimeJunior (<2 years)
  • University of Texas at Austin

    University of Texas at Austin

    21 days ago

    Closed room administrative assistant

    Job Posting Title: Closed Room Administrative Assistant Hiring Department: Applied Research Laboratories Position Open To: All Applicants Weekly Scheduled Hours: 40 FLSA Status: Non-Exempt from FLSA...

    onsite, Austin, TX, United States
    $35k – $45k/yrFull TimeMiddle (2-4 years)
  • Apple

    Apple

    22 days ago

    Administrative assistant, hardware technology

    Do you love helping people and acting as a trusted resource to others? Do you enjoy building deep expertise as well as navigating new and different tasks every day? We are looking for an experienced...

    onsite, Austin, TX, United States
    Full TimeMiddle (2-4 years)
  • Omni Hotels & Resorts

    Omni Hotels & Resorts

    23 days ago

    Executive administrative assistant

    Barton Creek Country Club’s success is built on a dedicated, intelligent, and self-motivated team of associates who share a common goal: delivering personalized service to our members and guests...

    onsite, Austin, TX, United States
    Full TimeJunior (<2 years)
  • Foundation Communities Inc

    Foundation Communities Inc

    23 days ago

    Administrative assistant - bluebonnet

    Position Description The Administrative Assistant is primarily responsible for assisting both the Property Manager and Assistant Property Manager to effectively manage the community. In addition, the...

    onsite, Austin, TX, United States
    $38k/yrFull TimeNo Skills
  • Internal Revenue Service

    Internal Revenue Service

    25 days ago

    Management and program assistant (office automation) - temp prom/detail nte 1 year, mbe, mbmp

    Summary WHAT IS TAXPAYER SERVICES? A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions Position(s) are to be filled in following area(s): TS SC...

    onsite, Austin, TX, United States
    $42k/yrFull TimeJunior (<2 years)
  • Pattern Bioscience

    Pattern Bioscience

    a month ago

    Office manager & executive assistant

    At Pattern Bioscience, we’re tackling antibiotic resistance, one of the biggest public health challenges of our time. We use machine learning and microfluidics to quickly recognize the bacteria...

    onsite, Austin, TX, United States
    Full TimeMiddle (2-4 years)
  • Compass Group

    Compass Group

    a month ago

    Executive admin assistant (full time)

    We have an opening for full time EXECUTIVE ADMIN ASSISTANT positions. Location: Tesla - 13101 Harold Green Road, Austin, TX 78725 Note: online applications accepted only. Schedule: Full time...

    onsite, Austin, TX, United States
    $49k/yrFull TimeJunior (<2 years)
  • Compass Group

    Compass Group

    a month ago

    Administrative assistant (service operations) (full time)

    We are hiring immediately for full time ADMINISTRATIVE ASSISTANT (SERVICE OPERATIONS) positions. Location: Canteen - 6719 East Howard Lane, Building 2, Austin, TX 78754. Note: online applications...

    onsite, Austin, TX, United States
    $37k – $42k/yrFull TimeMiddle (2-4 years)

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