Administrative Assistant

Location: Austin, Texas

The Administrative Assistant will be responsible for handling document control in support of management.

Duties and Responsibilities

• Answer emails and direct phone calls to the appropriate people
• Assist with weekly timecards
• Data entry
• Order office supplies/jobsite materials
• Basic IT requests
• Execute/sort incoming and outgoing mail and packages
• Invoice Coding and knowledge of cost codes
• Assist in new hire onboarding
• Manage site badging for field employees
• General office administrative duties
• Additional tasks as needed

Skills and Qualifications

• Excellent verbal and written communication skills
• Basic Microsoft Office, especially Excel, Word, and Outlook
• Exceptional organization skills
• Self-motivated and willing to face new challenges
• Work diplomatically with Project Manager, QA/QC, Division Office, Field, and Client
• Honest, thorough, accurate, with a close attention to detail.
• Ability to multi-task and work under pressure
• Willingness to learn and adapt quickly in a fast-paced environment

Benefits:

• Medical, Dental, and Vision
• 401K with company Match
• STD, LTD, Voluntary Life benefits
• Paid Time off

Affirmative Action/EEO statement: As an Affirmative Action, Equal Opportunity Employer, Apollo Mechanical Contractors “Apollo” ensures that no applicant for employment or employee of Apollo is denied equal opportunity because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability (mental or physical), genetic information, veteran status, or any other characteristic any characteristic of his or her relatives, friends, or associates. All employees are subject to a pre-employment drug screen.