Administrative assistant - commissary

Description

Location: Dion’s Commissary - 4595 San Mateo Blvd NE, Albuquerque, NM 87109 | Full-Time: 40 or more hours per week | Pay: $17.75/hour | Benefits: Paid time off, sick leave, and holiday pay; 401(k) plus company match; health benefits; gym discounts; and more!

Are you detail-oriented, organized, and adaptable in a fast-paced environment?

The Dion’s Commissary is seeking a dependable Administrative Assistant to support daily operations and help keep the Commissary running smoothly. This is a dynamic, fast-paced role where no two days are exactly the same. Responsibilities include administrative support, communication across departments, inventory coordination, reporting, and assisting with a variety of operational tasks throughout the day.

Schedule: This position is expected to transition into a full-time role. During the initial training period, hours may begin around 24 hours per week while learning daily operations and responsibilities. Availability during early mornings and daytime hours is required. The regular schedule will typically be 4-5 days per week, with some weekend availability required.

What you'll do:

• Answer and direct incoming calls and greet office visitors in a friendly, professional manner.
• Provide administrative support, including copying, faxing, emailing, and organizing documents.
• Complete data entry for invoices, billing, reports, and operational tracking.
• Assist with inventory counts and tracking for supplies, uniforms, and other operational needs.
• Prepare daily and weekly reports for management.
• Track and maintain required operational logs and records.
• Ensure Bakery and Prep items are billed accurately and on time.
• Review invoices for accuracy and report discrepancies.
• Schedule incoming deliveries and coordinate with vendors as needed.
• Maintain office organization, filing systems, equipment coordination, and office supply inventory.
• Support multiple departments and assist with changing operational priorities throughout the day.

What you'll need:

• At least 18 years old with a high school diploma or equivalent.
• Proficient in Microsoft Office; QuickBooks knowledge is a plus.
• Strong organizational skills and attention to detail.
• Ability to multitask and adapt to changing priorities.
• Professional communication and follow-through.
• Ability to work independently and manage multiple tasks.
• Spanish-speaking ability is helpful but not required.

What you'll get:

• Starting pay of $17.75/hour
• Paid holidays, time off, and sick leave.
• Health, dental, and vision insurance.
• 401(k) with company match.
• 50% gym discount at Sports & Wellness or Defined Fitness.