Senior accountant

Role Purpose:

The Senior Accountant is the owner of the day-to-day general ledger work, financial transaction execution, and accounting compliance at Oxeon. In a professional services firm, our revenue relies entirely on accurate, swift invoicing and tight collections—making this role the vital operational engine that keeps the lights on by protecting our cash flow.

Operating as a hands-on process architect, the selected candidate will not simply "grind" through manual tasks, but will actively leverage our technology stack to automate workflows, eliminate single points of failure, and standardize a reproducible month-end close.

Core Responsibilities & Accountabilities:

• Professional Services Accounts Receivable (AR) & Client Invoicing
• High-Volume Invoice Generation: Own the end-to-end client billing cycle. Partner closely with Search Operations and the Originators on the search team to capture retainer milestones to generate accurate, timely client invoices.
• Collections Management: Actively monitor the AR aging report and thoroughly pursue outstanding collections. You are expected to interact with our clients' finance teams with the exact same care, polish, and elite professionalism as our search team.
• Dispute Resolution: Act as the primary, professional point of contact for client invoice inquiries, resolving discrepancies quickly to avoid payment delays.
• Process Automation & Systematization
• Tech-Stack Automation: Maximize the capabilities of Oxeon’s existing software tools (e.g., Rippling, QuickBooks Online) to automate manual AP routing, expense reconciliation, and payroll data flows.
• Process Documentation: Design, document, and maintain a standardized, reproducible Month-End Close playbook.
• Upstream Data Partnership: Partner with the Head of Finance and Search Operations to establish a clean workflow for tracking retainer milestones.
• General Ledger Ownership & Month-End
• Maintain and own the daily general ledger work (bookkeeping) to ensure pristine, audit-ready financial records.
• Lead and manage the end-to-end month-end closing process and complete monthly bank reconciliations.
• Coordinate directly with external tax accountants and financial accountants to ensure seamless annual tax preparation and required reporting to bank relationships.
• Accounts Payable (AP) & Expense Management
• Manage the full vendor and contractor payment lifecycle, ensuring timely payments while optimizing cash outflow.
• Review and process employee and consultant expense reports via internal tools (e.g., Rippling).
• Payroll Liaison & HR Partnership
• Serve as the primary finance partner to the HR/People team for payroll processing.
• Handle the accounting-side execution of payroll.

Key Performance Indicators (KPIs) & Success Metrics:

• Cash Acceleration (DSO): Maintain Days Sales Outstanding (DSO) below 45 days.
• Automation Implementation: Successful end-of-year migration of manual invoicing and AP workflows into automated tool routing.
• Invoicing Cycle Time: Ensure all client invoices are finalized, accurate, and sent out on the retainer’s schedule.
• Days to Close: Consistently and accurately completing the month-end close process within 7 business days of the prior month’s end.
• Data Accuracy: Zero major reconciliation errors or restatements required during the Head of Finance's review or annual tax prep.

Ideal Candidate Profile & Mindset:

The "Hands-On Process Architect": We are not looking for a traditional "grinder" who mindlessly out-produces messy processes through longer hours, nor are we looking for a hands-off manager who only wants to supervise. Success in this role requires a rare blend of relentless execution and systemic thinking.

Qualifications & Experience:

• Professional Services or Startup DNA: 3 to 6 years of progressive accounting experience.
• The Automation Track Record: A proven history of maximizing accounting technology stacks.
• Operational Resilience: The ability to manage a high volume of transactions and moving parts with razor-sharp accuracy.
• High-EQ Communication: Exceptional communication skills paired with a meticulous eye for detail.

Salary Expectations:

Oxeon utilizes a zone-based compensation structure to ensure competitive market rates. The applicable range for this role is determined by the candidate’s primary work location.

How to Apply

Please apply on our Careers Page and include a brief note sharing your professional journey, operational philosophy, and why you are excited about this role.