Job Overview

Job Title: Remote Personal Assistant

Employment Type: Full-Time and Part-Time positions available

Company: MDA Public Affairs

MDA Public Affairs, a leading US-based consultancy firm in Trenton, New Jersey, is seeking a highly organised, proactive, and reliable Personal Assistant to provide comprehensive administrative support to our executive management team. This is a fully remote position, offering both full-time and part-time opportunities.

As a key member of our team, you will be instrumental in ensuring the smooth and efficient operation of our daily activities. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and maintain a high level of professionalism and discretion. This role is perfect for a self-motivated individual who thrives in a dynamic, fast-paced environment and has a keen interest in public affairs, advocacy, and non-profit management.

Responsibilities

• Manage and maintain executive diaries, scheduling appointments, meetings, and conference calls across different time zones.
• Coordinate and book complex travel arrangements, including flights, accommodation, and itineraries.
• Screen and direct phone calls and emails, handling correspondence efficiently and professionally.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Liaise with clients, stakeholders, and government contacts in a courteous and professional manner.
• Assist in the organisation of events, both virtual and in-person, as required.
• Conduct research on various topics to support our advocacy, fundraising, and consulting services.
• Handle confidential information with the utmost discretion and integrity.
• Provide general administrative support, including data entry, file management, and other ad-hoc duties.

Qualifications

• Proven experience working as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Exceptional organisational, planning, and time-management skills with a strong ability to prioritise tasks.
• Excellent written and verbal communication skills with meticulous attention to detail.
• High level of proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools.
• The ability to work independently, use initiative, and manage a demanding workload with minimal supervision.
• A high degree of discretion and a professional demeanour are essential for this role.
• Experience or a demonstrable interest in public policy, non-profit management, or government affairs would be highly advantageous.

Benefits

• A competitive remuneration package.
• The flexibility and convenience of a fully remote working arrangement.
• Opportunities for professional growth and development.
• A supportive and collaborative team environment dedicated to achieving client goals.