Operations coordinator

Operations Coordinator / Office Manager— Remote, Part-Time (25 hrs/week)

Set schedule: Monday–Friday, 9:00 AM–3:00 PM (1-hour lunch). Fully remote. $25–$35/hr depending on experience.

We’re an environmental field-services company supporting national homebuilders across Florida, hiring an experienced Operations Coordinator to keep jobs, documentation, and communication running cleanly across inspections, installations, and repairs.

This is a hands-on, customer-facing role. You’ll be the daily point of contact for builders, superintendents, inspectors, and internal managers — personally handling job intake, routing, status tracking, subcontractor scheduling, and AR follow-up. You’ll also oversee and quality-check the team’s work-order and billing work, stepping in to do it or train others when volume spikes. It moves fast and touches many moving parts at once.

Hands-on, every day

• Serve as the responsive, proactive point of contact for builders, superintendents, inspectors, and internal managers
• Take in new job requests, confirm approvals (POs/EPOs) are captured, and route them to the right manager or inspector
• Track every job from intake through completion across inspections, installs, and repairs — flagging anything stalled or missing
• Coordinate subcontractor schedules
• Follow up on accounts receivable and resolve client billing questions
• Produce daily and weekly operational reports for leadership

Oversee and back up

• Oversee work-order accuracy and billing readiness in our job-management system — and do it yourself when volume spikes
• Quality-check documentation and job records so nothing’s missing before billing
• Review subcontractor invoices and approvals before payment
• Train and support team members on process

What we’re looking for

• 5+ years in operations coordination, office/practice management, dispatch, or field-service/construction admin
• Genuinely strong with people — this role is client-facing every day, and clear, professional communication is half the job
• A fast learner with sharp attention to detail and strong recall — this role rewards people who pick up systems quickly and remember the rules
• Comfortable both doing the work and overseeing and training others on it
• Confident with Excel, Outlook, Teams/SharePoint, and a CRM or job-management system
• Comfortable using ChatGPT or similar AI tools to work efficiently
• A reliable self-starter who thrives working independently and remotely

Experience in homebuilding, construction, or field services is a plus but not required — we care more about how quickly you learn and how well you keep things organized.

Veterans and military spouses are strongly encouraged to apply — operations, logistics, and admin backgrounds translate directly to this role.

In order to be considered you must upload your full and complete resume as well as answer all screening questions attached to this job description.

Monday - Friday; 9am-3pm (1 hour lunch)