Office clerk

Job Title

Office Clerk

Company Overview

Flex Fitness is a dynamic and growing fitness company dedicated to helping people achieve their health and wellness goals. We pride ourselves on delivering exceptional experiences through streamlined operations, clear processes, and timely execution. Join our team and contribute to a fast-paced environment where organization, collaboration, and accountability matter.

Role Summary

We are seeking a proactive and reliable Office Clerk to keep our daily operations running smoothly. You will be responsible for administrative support, data entry, scheduling assistance, and ensuring that our front- and back-office processes are accurate and efficient. This role is ideal for someone who enjoys organized work, takes ownership of tasks, and thrives in a collaborative, member- and team-focused environment.

Key Responsibilities

• Perform general administrative tasks, including filing, data entry, filing, and document management
• Greet visitors, answer and route phone calls, and manage a busy front-desk workflow with professionalism
• Schedule appointments, coordinate meeting logistics, and help manage calendars for multiple staff members
• Maintain accurate records in the company systems, including member information, invoices, and supplies inventory
• Monitor office supplies and place orders to ensure smooth daily operations
• Assist with basic accounting tasks such as invoicing, bill reconciliation, and expense tracking under supervision
• Support facilities maintenance and cleanliness to ensure a welcoming and safe work environment
• Collaborate with operations, sales, and fitness teams to support smooth program delivery and member experience
• Contribute to process improvements to reduce friction and improve overall office efficiency
• Assist in onboarding new employees and contractors with relevant paperwork and orientation logistics

Qualifications

• 1+ year of experience in office administration, receptionist, or clerical support
• Strong organizational skills with high attention to detail
• Excellent written and verbal communication, with a friendly, professional demeanor
• Ability to multitask and prioritize in a fast-paced environment
• Proficiency with standard office software (e.g., MS Office, Google Workspace) and basic data entry
• Comfortable handling confidential information with discretion
• Team-oriented with a collaborative approach to cross-functional work (operations, finance, and management)

Work Environment

• On-site role with a dynamic, collaborative office culture
• Fast-paced environment that values reliability, accuracy, and timely execution
• Regular collaboration with fitness coaches, sales, marketing, and operations teams

Schedule and Compensation

• Competitive base pay
• Regular daytime hours with occasional flexibility for workload peaks
• Benefits package and paid time off in line with tenure and role

What We Value

• Strong organizational discipline and accuracy in record-keeping
• Proactive, dependable, and timely communication
• Positive, can-do attitude and willingness to support multiple teams
• Detail-oriented approach to administrative tasks and process support

How This Role Contributes to Flex Fitness

The Office Clerk ensures that administrative and front-office operations run smoothly, enabling our teams to focus on delivering excellent member experiences and services. By maintaining accurate records, coordinating schedules, and supporting day-to-day tasks, you help uphold the efficiency, reliability, and member-centric culture that Flex Fitness stands for.