Marketing coordinator

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

SUMMARY:

Under direct supervision, the Marketing Operations Coordinator will be primarily responsible for “Level 1” responses to Marketing Central requests, across a broad range of Marketing topics and tasks. This person is the first line of person-to-person contact with lawyers and business professionals who turn to Marketing Central to access support from the firm’s Communications, Marketing and Business Development department. Leveraging in-depth knowledge documentation and working in the Marketing Request System, this person will monitor and triage the queue. Triaging work may include providing redirection, responding to simple inquiries, assigning to Level 2 Marketing Central Coordinators, or escalating to subject matter experts. Additionally, this role may be called on to provide operational support to the Marketing organization and Marketing Central function including, but not limited to, providing administrative support, performing data entry, and coordinating various marketing activities. The position has a shift of Monday-Friday 8am-5pm EST.

RESPONSIBILITIES:

• Monitors and responds to requests received via phone and email in a timely and efficient manner, while providing excellent customer service.
• Conducts data entry, ensuring 100% accuracy of transactions.
• Validates system data and resolves problems.
• Performs and maintains various system administration processes and reporting (Sitecore, eRoom) and works with various system owners (i.e. Marketing Operations, Communications) to troubleshoot errors.
• Upholds and follows all processes and workflows.
• Uses collaboration platforms to collaborate with other administrative teams.
• Prepares regularly scheduled and ad hoc reports using necessary systems.
• Responsible for executing Marketing administrative duties to include maintaining bios, bio pictures, website content, and related communications tasks.
• Provides support and performs research projects to support internal client requests (i.e. to the Continuing Legal Education (CLE) process, Legal 500, Client credentials, etc.).
• Provides operational support for firm events, including name tag/material creation, invitation process support, etc.
• Proactively identifies process improvement opportunities that lessen processing time, increase customer experience, and elevate the level of service provided to the firm.
• Provides support for additional Marketing related projects, as needed.
• Other duties as assigned.

REQUIREMENTS:

• College degree required and experience related to Marketing is preferred.
• A minimum of two years administrative experience, including experience with professional client service in an office environment.
• Proficiency in MS Office Suite.
• Strong data entry skills, excellent attention to detail, and strong communication skills preferred.
• Exhibits Strong Decision-Making Skills- Demonstrates the ability to make sound and appropriate decisions, particularly in situations that fall within grey areas.
• Proven ability to prioritize and complete tasks in a fast-paced, deadline-driven environment.
• Good communication and customer service skills required to interact with the firm’s lawyers, Marketing & Business Development teams and other staff on a regular basis.
• Strong organizational skills necessary to coordinate various operational tasks.
• Ability to work effectively in a fast-paced environment, as well, must possess strong problem-solving capabilities.
• High energy, reacts with appropriate sense of urgency, focuses on high-quality product production and service delivery.

The compensation range for this role is $24-27 per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

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Opensity is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination. Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.

Respect We believe in treating everyone with dignity, kindness, and empathy. We foster an inclusive culture where diverse perspectives are valued, and mutual respect is the cornerstone of our interactions.

Accountability We take ownership of our actions and decisions, acknowledging their impact on our team, the organization, and our clients. We strive for transparency and follow through on our commitments, fostering trust and reliability within our community.

Collaboration We understand that working together yields the best results and that our parts are better together. We actively promote teamwork, open communication, and the sharing of ideas. By embracing diverse talents and perspectives, we create a supportive and innovative environment that encourages collective growth and empowerment.

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