Marketing coordinator

The Role:

The Marketing Coordinator serves as a central operational partner across Brand Marketing, Creative Services, Editorial, Social, Partnerships, PR, and Experiential — helping drive organization, coordination, and communication across marketing initiatives.

This role supports the day-to-day workflow management behind campaigns, partnerships, events, PR, and brand activations. Responsibilities include vendor and partner coordination, product procurement support, asset and approval tracking, invoice management, timeline coordination, and cross-functional project organization.

The ideal candidate is highly organized, proactive, detail-oriented, and excited by the worlds of design, interiors, fashion, media and luxury brand storytelling.

Key Responsibilities:

Cross-Functional Marketing Coordination

• Serve as a central coordination partner across Brand Marketing, Creative Services, Editorial, Social, PR, Partnerships, and Experiential initiatives
• Support execution and organization of integrated marketing campaigns, partnerships, events, activations, and editorial initiatives
• Help manage project timelines, approvals, deliverables, scheduling, and cross-functional communication across multiple concurrent initiatives
• Maintain organizational visibility across projects, ensuring teams remain aligned on deadlines, approvals, next steps, and deliverables
• Assist in improving operational workflows, tracking systems, and organizational processes to support growing marketing initiatives

Partnerships, PR + Vendor Coordination

• Coordinate communication with external brand partners, agencies, vendors, talent, PR teams, and collaborators
• Support partnership and event execution through timeline management, asset gathering, approvals, logistics coordination, and follow-through
• Manage image, copy, quote, and creative asset requests across campaigns, partnerships, events, editorial, and PR initiatives
• Help facilitate partnership agreements, routing approvals and coordinating with internal stakeholders as needed
• Support guest list organization, vendor coordination, shipping logistics, and operational needs for events and activations

Product Procurement + Asset Coordination

• Support product sourcing and procurement workflows across photoshoots, campaigns, events, partnerships, PR placements, and social/editorial initiatives
• Coordinate vendor outreach regarding product availability, timelines, approvals, shipment tracking, and returns
• Maintain organized records of product requests, vendor contacts, shipments, tracking information, and sourcing documentation
• Assist in streamlining procurement and sample trafficking workflows across teams

Marketing Operations + Administrative Support

• Coordinate invoice tracking, submission, and follow-through with internal finance and external vendors/partners
• Help manage documentation, contracts, approvals, and organizational systems across marketing initiatives
• Support preparation of campaign recaps, presentations, executive summaries, reporting documents, and internal planning materials
• Assist in maintaining select project trackers, calendars, and organizational tools (Asana, spreadsheets, timelines, etc.) in close coordination with the Brand Operations Manager

Brand Planning + Insight Support

• Conduct ongoing competitive and market research across design, interiors, hospitality, luxury retail, and media
• Gather and synthesize customer, campaign, social, and partnership insights to support brand strategy development
• Assist in preparing campaign recaps, executive summaries, strategic presentations, and reporting materials
• Monitor emerging design trends, cultural moments, and industry conversations relevant to the Lumens customer

Skills and Experience:

• 2–4 years of experience in marketing coordination, brand operations, production coordination, partnerships, PR, procurement, or integrated marketing
• Exceptional organizational and project management skills with strong attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple projects and timelines simultaneously in a fast-paced environment
• Comfortable coordinating across creative, editorial, marketing, vendor, and partnership teams
• Passion for design, interiors, architecture, fashion, and luxury storytelling
• Proficiency in Google Suite, Keynote/PowerPoint, Excel and project management tools such as Asana

Nice to Have:

• Experience working with luxury, interiors, fashion, hospitality, or editorial brands
• Interest in brand strategy, customer insights, or cultural trends

What Success Looks Like:

• Product procurement workflows become more centralized, organized, and efficient across teams
• Vendor communication and sourcing coordination operate proactively rather than reactively
• Brand, Creative, Editorial, PR, and Experiential teams gain increased bandwidth for higher-value strategic and creative work
• Cross-functional initiatives move more efficiently with improved visibility and organization
• Marketing initiatives are better supported through streamlined coordination and operational consistency

About Lumens:

As North America’s premier destination for design aficionados, architects, interior designers, and contract professionals, Lumens offers a discerning edit of modern lighting, furniture, and décor. Sourcing more than 400 of the most exceptional international design brands, our curated product assortment features iconic European collections as well as niche artisan creations. Our team includes certified interior designers and ALA-certified product specialists, and we’re looking for fellow design enthusiasts to join our team.

Since June 2021, Lumens has been part of Flos B&B Italia Group, a leading global high-end design group operating a portfolio of legacy brands in the world of luxury furnishings and lighting. Driven by a purpose of “We design for a beautiful life,” the Group includes some of the most distinctive European cultural heritage products and designs for the planet, people, and culture. The Group includes FLOS, B&B Italia, Louis Poulsen, Maxalto, Arclinea, Azucena, FENDI Casa, Audo Copenhagen, and Lumens.

Commitments:

People are at the heart of our business. We strive for an empowering and positive culture and working environment for our people. Therefore, creating a strong, diverse and inclusive team is essential for Lumens. For us, your expertise and motivation matter most.

Location:

Sacramento, CA / San Francisco, CA / Remote for the right candidate

Benefits:

access to health benefits + 401k + 3 weeks annual paid time off