Executive Assistant / Lead Generation Virtual Assistant

Employment

Part-Time

10 Hours per Week (minimum)

Potential to increase.

Business address: United States

Role Summary

We are seeking a proactive Executive Assistant & Lead Generation Virtual Assistant to support a communication coach, keynote speaker, and leadership consultant. This role combines executive assistance, CRM management, business development support, and outbound prospecting. The ideal candidate is highly organized, an excellent communicator, proactive, and comfortable researching and initiating outreach to generate speaking engagements, coaching opportunities, and corporate partnerships.

Responsibilities

Executive Support

• Email management
• Calendar management
• Schedule coaching sessions
• Schedule corporate meetings
• Organize client information
• Maintain Google Drive
• Administrative support
• General business support
• Client Management
• Organize client records
• Follow up with prospective clients
• Track inquiries
• Maintain client database
• Update CRM
• Send follow-up emails
• Coordinate meetings

Lead Generation

Research:

• Companies
• Organizations
• Conferences
• Associations
• Universities
• Nonprofits

Identify opportunities for:

• Keynote speaking
• Leadership training
• Workshops
• Corporate communication training

LinkedIn Outreach

• Prospect ideal clients
• Send connection requests
• Personalized outreach
• Follow-up messaging
• Appointment booking
• Relationship nurturing

CRM

• Maintain CRM
• Update contacts
• Manage pipelines
• Email campaigns
• Contact segmentation

Research

Research:

• Speaking calls
• Conferences
• RFP opportunities
• Corporate training opportunities

Process Development

Help build systems from scratch

Improve workflows

Document SOPs

Required Skills

• Excellent written English
• Excellent grammar
• Professional communication
• Highly organized
• Self-starter
• Critical thinker
• Attention to detail
• Research skills
• Relationship building
• Lead generation
• Appointment setting
• CRM experience
• Google Workspace
• Canva
• LinkedIn

Preferred Experience

• HubSpot or similar CRM
• Email marketing
• Sales outreach
• Business Development
• Executive Assistance
• Training Industry
• Coaching Industry
• Professional Services

Personality

• Professional
• Friendly
• Proactive
• Reliable
• Independent
• Positive attitude
• Confident communicator

Software

• Google Workspace
• LinkedIn
• Canva
• CRM (Sandbox or similar)
• WhatsApp
• Email

Working Style

• Flexible working hours
• Must overlap occasionally with US Eastern Time
• Weekly meetings
• Communicate through:
• Email
• WhatsApp

Success Metrics

• Consistent outreach
• Booked speaking opportunities
• Booked coaching consultations
• Updated CRM
• Well-managed calendar
• Improved client follow-up

Important Client Preferences

• ✅ Excellent English communication
• ✅ Strong writing skills
• ✅ Canva proficiency
• ✅ Familiar with LinkedIn
• ✅ Comfortable learning Sandbox CRM
• ✅ Flexible work schedule
• ✅ Available for meetings during US Eastern Time
• ✅ Comfortable building systems from scratch
• ✅ Doesn't want complicated project management software
• Prefers:
• Email
• WhatsApp
• Google Drive