Job Summary

Artemis is seeking a part-time Event Planner to support a Veterans Health Administration (VHA) public ad mental health effort. The Event Planner will be responsible for planning and executing approximately 25 events per year — including virtual and face-to-face workshops, conferences, and summits held at VA facilities. This role owns the full event lifecycle, from pre-planning and logistics coordination through onsite execution and post-event evaluation, in close coordination with the VA team, advisory group, and VA Office of Information and Technology (OIT).

The Event Planner role requires a self-starter, proactive problem solver and action-oriented team player with previous experience in management consulting and business development pursuits. This position needs an individual that is committed to providing superior service, poised under pressure and has a positive and flexible attitude. This is a contingent hire position. Offers will be contingent upon client approval, ability to meet security requirements, and the ability to adhere to any on-site requirements (which may change at contract award). Remote work is anticipated. However, occasional travel for client engagements may be required.

Primary Responsibilities

• Manage events, workshops, and summits associated with the Strategic Sprints, including virtual and face-to-face events held at VA facilities (approximately 25 events per year).
• Coordinate event logistics, registration, virtual and in-person setups, content development, breakout sessions, agendas, and participant engagement activities.
• Develop and maintain Event Execution Timelines for each event, submitted in advance of the event date.
• Create conference registration materials, event agendas, and post-event summaries.
• Develop Logistics Coordination Plans and Vendor Management documentation, including online platforms that facilitate communications and content sharing between the contractor and the program office.
• Coordinate all conference activities with the VA team and advisory group across the pre-planning, planning, execution, and post-conference phases.
• Coordinate onsite logistics and travel for events, as required.
• Assist the technology support team and coordinate with VA OIT, as needed, for utilization of the conference application.
• Conduct post-event evaluations, collect participant feedback, and deliver Post-Event Evaluation Reports with recommendations for improvement within required timelines.
• Ensure all event materials and activities comply with VA policies and Section 508 accessibility standards.
• Support weekly status meetings with the COR and VA Program Manager and contribute event updates to weekly and monthly progress reporting.

Minimum Qualifications

• 4+ years of professional event, conference, or meeting planning experience.
• Bachelor's degree in hospitality management, communications, business, public health, or a related field.
• Expert experience in the public health field, with an understanding of healthcare program audiences and stakeholders.
• Experience planning and executing both virtual and in-person events, including proficiency with virtual event and registration platforms (e.g., Microsoft Teams, Webex, or similar).
• Experience supporting federal government events; familiarity with VA facility protocols and government event requirements strongly preferred.
• Demonstrated experience with vendor management, logistics coordination, and event budget/timeline tracking.
• Familiarity with Section 508 accessibility requirements for event materials and platforms.
• Experience supporting complex projects and transformation efforts within the federal government.
• Comfortability with supporting complex client relationships.
• Ability to manage competing deadlines across multiple concurrent events.
• Ability to obtain and maintain a public trust clearance.
• Legal authorization to work in the U.S.

Desired Qualifications

• Strong critical thinking, analytical and time management skills.
• Proven ability to organize, prioritize and work well with others.
• Ability to communicate thoughts, ideas and solutions logically both written and orally.
• Ability to stay calm under pressure and in a fast-paced environment.
• Ability to receive feedback from clients and implement changes quickly and effectively.
• Ability to get up to speed quickly on complex issues.
• Desire to work in a fast-paced, rapidly evolving environment.

About Aptive

Aptive partners with federal agencies to achieve their missions through improved performance, streamlined operations and enhanced service delivery. Based in Alexandria, Virginia, we support more than a dozen agencies including Veterans Affairs, Transportation, Defense, Homeland Security and the National Science Foundation. We specialize in applying technology, creativity and human-centered services to optimize mission delivery and improve experiences for millions of people who count on government services every day. Founded: 2012. Employees: 300+ nationwide.

EEO Statement

Aptive is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, national origin, religion, creed, sex, sexual orientation, gender identity, marital status, parental status, veteran status, age, disability, or any other protected class. Veterans, members of the Reserve and National Guard, and transitioning active-duty service members are highly encouraged to apply.