About Epic

Epic Kids is the leading digital reading platform built for kids 12 and under, trusted by millions of children, educators, and families around the world. Our mission is to inspire a lifelong love of reading by providing unlimited access to thousands of high-quality books, videos, and educational content through a safe and engaging experience. We combine technology, storytelling, and learning innovation to help every child become a confident reader.

At Epic, you'll join a collaborative and fast-paced global team passionate about building meaningful products that make a real impact on children's education and literacy.

About the Role

We are hiring a hands-on, detail-driven Conference and Educator Events Coordinator to manage our growing conference calendar from contract to close-out. This is a temporary W2 position for 6 months, with the option to extend, requiring 35 to 40 hours per week. Reporting to the Educator Engagement Lead, the ideal candidate will have 3 to 5 years of event operations experience, a proven ability to manage multiple events simultaneously, and a strong attention to detail to ensure nothing is late, lost, or missing. The target start date is mid-November 2026.

What You Will Own

• Conference planning and logistics
• Booth design and educator experience
• New user and educator outreach
• Lead capture and follow-through
• Project tracking and budget management

What a Typical Show Looks Like

3 days on the floor, a 10x10 or 10x20 booth, 2 to 3 Epic staff and 2 Fellows, 1 sponsored session, 1 or 2 author signings, an Educator Box giveaway, and a lead target. Planning starts about 12 weeks out and wraps 30 days after the show, with the busiest stretch in the final 6 weeks. Shows come a few weeks apart, so you will usually have two or three in flight at once.

Who We Are Looking For

Required

• 3 to 5 years running event, trade show or conference operations end to end, in any industry.
• A track record of hitting deadlines across several events at once.
• Comfortable on the phone and in email with decorators, venues, publishers, hotels and freight carriers.
• Careful with money: order forms, card authorizations, receipts and budget reconciliation are done right the first time.
• Remote and self-directed, with reliable overlap with Eastern and Pacific time.
• Able to travel to 2 to 4 shows a year for on-site support (about 10 to 15 percent).

Nice to Have

• EdTech, K-12 or education conference experience.
• Experience sourcing booth displays, graphics or signage.
• Lead retrieval and post-event lead workflows.
• Swag and print vendor management.
• Comfortable using AI tools like Claude or ChatGPT in your day-to-day work.

Compensation

$43 to $50 per hour