Job Summary

The Overall purpose of this position is to assist with the business & operational activities of the Technical Activities Department. The Associate Business Analyst will provide business support and will be responsible for assisting with the creation of the Technical Activities and Future Directions budgets and forecasts as well as reporting of operational metrics for the TA department. Analysis, ad-hoc reporting, and knowledge of the Future Directions projects will also be required. This position will be expected to learn the NextGen systems and provide support to team members where needed. The role typically reports to the Manager TA Operations and has no direct reports. This position must be able to work independently in a deadline-oriented environment and be able to work on multiple projects concurrently.

This position is based in the Piscataway, NJ office and flexible for a hybrid (in-office and remote) work. We are also willing to consider full time telecommuting for the right candidate.

Key Responsibilities

• Payment processing, tracking, and reporting
• Responsible for all aspects of the automated invoice tracking process. Recommends improvements to the process.
• Facilitate the submission/collection of all required forms (Invoices, Wire, etc.).
• Aid the Dir TA Operations & Volunteer Svcs and Managers TA Operations with ad hoc reports.
• Maintain and update the budgeted organization charts in Visio.
• Update metrics in Smartsheet and upload files on the TA Operations website.

• Financial tracking and reporting
• Assist in tracking Technical Activities projects and the associated reporting.
• Assist in development of the Technical Activities and Future Directions budgets and forecasts.
• Validate received financial reports to ensure accuracy.

• Service contact administration
• Processes and tracks Future Directions requisitions to ensure they are processed accurately and in a timely fashion.
• Provides guidance to requestors on process flows and the proper documentation.
• Tracks purchase order dollars to anticipate potential contract addendums or increases. When necessary, services will be competitively bid to obtain the best prices.
• Responsible for the monthly requisition metric report provided to management.

• Special projects as required

Education

Bachelor's degree or equivalent experience Business/Finance or Accounting field Req

Work Experience

Less than 2 years relevant business experience Req

Skills and Requirements

• Excellent organizational skills, ability to manage several projects simultaneously
• Attention to detail and excellent communication and interpersonal skills are crucial
• Ability to work independently with many potential interruptions
• He/she must have a strong command of business English and be able to articulate program and transactional details with precision
• He/she must be a technologically savvy knowledge worker who seeks out new solutions to business challenges. Specific technology knowledge and experience needed to produce the desired outcomes include the following: Working knowledge of computers & software, Excel, Word, Gmail, Databases. Oracle, NetSuite and Quick Books
• Collaboration is essential – this position requires frequent interaction with cross-functional, solution-oriented teams

Other Requirements:

As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.

PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.

For information on work demands and conditions required for this position, please consult the reference document, ADA Requirements. This position is classified under Category I - Office Positions.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.