Department of Revenue

Funding Arizona’s future through excellence in innovation, exceptional customer service and public servant-led continuous improvement.

Administrative Services Administrator

This is a special work assignment open only to internal Arizona Department of Revenue employees.

Job Location:

Division of Taxpayer Services
1600 West Monroe Street, Phoenix, AZ

Posting Details:

Salary: $93,500
Grade: 26
Closing Date: 10/11/26

Job Summary:

The Administrator, eServices is responsible for providing leadership, strategic initiative, and management of the eServices Team, which is responsible for providing technical systems support, advice, development recommendations, and trouble-shooting assistance to divisions and team members throughout the agency. Additionally, this role conducts analysis of programs, policies, procedures, systems, practices, and operations, and assists in the development of resource materials relating to system use.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Essential Duties and Responsibilities include but are not limited to:

Supervisory

Carries out supervisory responsibilities in accordance with ADOR’s core values, agency policies, applicable standard work, and applicable laws.

Responsibilities include:

• Actively participating in the interviewing and hiring processes and ensuring successful functional onboarding of new employees
• Planning, assigning, coordinating and overseeing daily work of direct reports in alignment with strategic, operational, and tactical priorities of the organization
• Conducts regular one-on-one meetings providing constructive, balanced, regular performance feedback, coaching and mentoring
• Setting reasonable stretch performance goals and conducting mid-year and annual performance appraisals
• Recognizing and rewarding performance excellence, culture championship, and continuous improvement efforts
• Communicating and enforcing agency policies and programs
• Applying corrective action, addressing complaints and resolving problems in a timely fashion, involving and collaborating with leadership and Human Resources as appropriate

Systems Management & Change Champion

Develops and maintains internal and external partnerships to promote the objectives of the agency and improve public service.

Evaluates existing and proposed administrative policies, procedures, systems, and practices; documents findings, prepares comprehensive reports, and makes recommendations for changes.

Coordinates implementation of process and system improvements such as:

• Creates change management plan and timeline
• Assembles project teams, stakeholder groups to include vendors
• Coordinates change process and communication steps
• Develops training materials to provide systems training
• Develops or updates functional or operational manuals outlining established methods of performing work in accordance with organizational policy

Evaluates the relevance of existing management analysis concepts and guidelines in order to prepare and tailor plans or individualized approaches to resolve program or system issues.

Provides customer assistance for escalated issues using various communication methods regarding the use of department systems.

Provides technical system support for internal team members, as needed.

Agency/Department Compliance & Continuous Improvement

Remains current on all laws, regulations, policies, and best practices related to taxation through regular engagement in activities such as: self-directed research, conferring with other practitioners and technical experts; subscriptions to regulatory/legal/industry newsletters and briefs; membership industry associations and attendance at meetings/events; and or participation in training and others continuing education opportunities.

Actively contributes to team and individual effectiveness through the following:

• Attends staff meetings and huddles of work unit or district; and may cascade and track information as indicated
• Completes all required training in a timely manner.
• Participates in assigned work teams as appropriate.
• May complete periodic metrics, projects, huddle boards and reports as requested.
• Prepares for and actively participates in 1:1 coaching with supervisor

Maximizes work processes and deliverables through lean principles within the Arizona Management System (AMS); and provides recommendations for process improvement, and engages in continuous improvement efforts as assigned.

Projects Engagement

Engages as project business lead and/or SME as applicable, to ensure the successful execution of all mandated and non mandated projects.

Knowledge, Skills & Abilities (KSAs):

Knowledge

• Knowledge of applicable legislation, rules, regulations, standards, and policies
• Knowledge of the principles and practices of public administration; emphasis in effective planning, organization, and management
• Knowledge of the principles and techniques of automated information systems analysis, design, modification, and implementation
• Knowledge or research methods and reporting techniques used in administrative studies
• Knowledge of operational/programmatic structures
• Basic understanding of XML schema definitions, agile methodologies, and project management

Skills

• Strong verbal, written, and listening communication skills
• Strong organization and time management skills with the ability to manage multiple projects simultaneously and work in high-pressure situations
• Strong interpersonal skills and demeanor
• Strong skill in building relationships and working closely with external stakeholders
• Proficient in the use of a PC in a Windows environment; in the use of the Internet; in the use of MS Office Applications such as Outlook, Word and Excel, PowerPoint; and in the use of Google Suite applications such as Gmail, Sheets, Docs, and Drive
• Familiarity with Azure DevOps and XML editors
• Proficiency in Agile methodologies

Abilities

• Ability to clear a comprehensive background and clearance process that includes an Arizona tax compliance verification, and a criminal background check through the FBI via level one fingerprint clearance through the Arizona Department of Public Safety
• Ability to work both independently and collaboratively as part of a team
• Ability to communicate to both business and information technology teams
• Ability to work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner
• Ability to lead a team and create a positive team culture from team members
• Ability to learn LEAN concepts, principles and tool
• Ability to understand and solve problems by applying intermediate analytical skills to include collecting all the relevant information and data needed to address the problem; organizing, classifying and synthesizing the data into fundamental issues; from the information, identifying the most probable causes of the problem; reducing the information down into manageable components; identifying the logical outcomes from the analyses of the data collected; and, identifying the options and solutions for addressing the problems analyzed
• Willingness and ability to embody ADOR’s core values of Do the Right Thing, Commit to Excellence, and Care About One Another
• Master’s Degree in Business, Accounting, Finance, Management, Information Technology, or a related field
• Previous supervisory experience
• Experience in the areas of continuous improvement/Lean and change management
• Experience in IT methodologies such as Agile and Scrum
• Experience in with the Software Development Life Cycle and project management

Selective Preference(s):

The ideal candidate for this position will have:

• Any combination that meets the knowledge, skills and abilities (KSA); typical ways KSAs are obtained may include but are not limited to: a relevant degree from an accredited college or university such as Master’s Degree (e.g., M.A.), training, coursework, and work experience relevant to the assignment
• Minimum of five (5) years’ experience with tax systems, such as state/municipal tax systems, Intuit, H&R Block, etc.
• Minimum of two (2) years’ people, programs or project management experience

Pre-Employment Requirements:

The final candidate will be required to abide by the the following pre-employment checks:

• Employment Verification and Reference Checks
• State and Federal Criminal Background Check, including fingerprinting
• Arizona Tax Filing Records Check
• If applicable, ASEDRA Authorized Driver Identification Check

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The Arizona Department of Revenue offers a comprehensive benefits package to include:

• Affordable medical, dental, life, and short-term disability insurance plans
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
• 10 paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Sick time accrued at 3.70 hours bi-weekly
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Deferred compensation plan
• Wellness plans
• Tuition Reimbursement
• Infant at Work Program
• Rideshare and Public Transit Subsidy
• Career Advancement & Employee Development Opportunities
• Flexible schedules to create a work/life balance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Contact Us:

If you have any questions, need assistance, or would like to request a reasonable accommodation, please contact tartenian@azdor.gov

*The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.