Position Summary

Assessment & Learning, a division of Undergraduate Medical Education (UME), is looking to hire a talented individual for our Administrative Assistant 2 position. We are looking for someone who likes to interact with a diverse range of people, including students, staff, and faculty, cares about accuracy and quality, has great organizational skills, thinks creative problem solving is fun, and enjoys a challenge and working as a member of a well-functioning team.

Primary duties/responsibilities for this position include:

• Obtaining a P-Card to make purchases for the department
• Processing travel and expense reimbursements for faculty, staff, and students
• Assisting with other projects as determined by the needs of the department’s management
• Provides administrative support to ensure efficient operation of front desk duties to assure that customer needs of students, faculty and staff are met in an effective, timely and cordial manner

Finalists should be prepared to provide official educational transcripts if selected for hire. Applicants must provide names of 3 past or present supervisors as references that the hiring official can contact. See the Position Description for additional information.

Conditions of Employment

If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required. All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Preferred Qualifications include:

• Experience in scheduling and coordinating meetings
• Experience with the financial and purchasing systems including Banner Finance, Banner journal entries, and Chrome River (PCard) travel reimbursements and purchases, and Banner time entry.
• Detail oriented with strong organizational skills
• Excellent written and oral communication skills. Proficient with in-person, electronic, and phone-based customer service
• Team player with the ability to also be resourceful and work effective independently
• Experience working with confidential information
• Experience with databases
• Experience administering performance assessments for medical students

Proficiency with:

• MS Word
• MS Excel
• Outlook
• Banner
• Access

Additional Requirements

Working hours are Monday through Friday, 8 a.m. to 5 p.m. However, occasional weekend and/or evening work may be required, depending on department needs.

Campus Health Sciences Center (HSC) - Albuquerque, NM

Department Assessment & Learning (524C)

Employment Type Staff

Staff Type Regular - Full-Time

Pay

$17.39-$22.07 Hourly

Benefits Eligible

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for more information.

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Please attach 1) a cover letter and 2) updated resume. Your cover letter (up to 500 words) should address each of the preferred qualifications listed on the job-posting summary. A complete application package will consist of a complete on-line application, include current resume, and cover letter. Include three references in your resume. The references must be former supervisors. Finalists should be prepared to provide official educational transcripts if selected for hire (if applicable). Incomplete applications may not be considered.