Accounts payable specialist

Where You’ll Work

Job Summary and Responsibilities

As our Accounts Payable Specialist, you will be a cornerstone of our finance department, directly contributing to our organizational stability and operational efficiency. You'll play a vital role in upholding our financial integrity by expertly managing invoice processing, ensuring timely vendor payments, and fostering robust supplier relationships. This position is key to meticulous cash flow management within our fast-paced healthcare financial operations, utilizing your precision to support our critical mission.

Every day you will meticulously review, code, and enter invoices, ensuring accuracy and adherence to company policies and regulatory requirements. You will manage vendor communications, resolving discrepancies and cultivating positive relationships to streamline payment processes. Your responsibilities will include executing payment runs, reconciling vendor statements, and preparing various financial reports to support month-end close activities and audit preparations. You'll contribute directly to safeguarding our assets and optimizing our financial resources.

To be successful in this role, you will possess a keen attention to detail, strong organizational skills, and a solid understanding of accounts payable best practices. Proficiency with accounting software (e.g., ERP systems) and MS Office Suite, particularly Excel, is essential. You must be an effective communicator, capable of professional correspondence with vendors and internal stakeholders, and demonstrate a proactive approach to problem-solving. Prior experience in an AP role, ideally within a healthcare or similarly complex environment, will be highly valued.

Invoice Processing & Data Accuracy:

Utilizes OCR and imaging technology to process high volumes of invoices, resolving exceptions, validating key data fields, and ensuring compliance with approval policies.

Transaction Management & Troubleshooting:

Processes invoices via Lawson ERP with 3-way match, reconciles POs, resolves EDI issues, and proactively addresses processing delays by collaborating with relevant teams.

Customer & Vendor Relations:

Manages internal and external inquiries, investigates vendor statements, facilitates credit hold resolution, and maintains strong vendor relationships through effective communication.

Payment Execution & Control:

Executes various daily payment runs (checks, ACH/EFT, ePayables), reviews pre-run reports to prevent payment failures, and manages void checks and stop payments.

Invoice Routing & Issue Resolution:

Determines proper invoice routing, resolves invalid routing issues through research, and effectively prioritizes tasks within multiple invoice processing queues.

Vendor Master Administration & Fraud Prevention:

Onboards new vendors, ensures W-9/W-8 compliance, and conducts due diligence to identify and report potential fraud risks.

Job Requirements

3 (three) years of experience in an accounts payable role and 3 (three) years of experience using financial/accounting software packages and Preferred Bachelors Other Bachelor’s Degree in Business Administration or related field or equivalent work experience.