Accounts payable & receivable specialist

The Accounts Payable & Receivable Specialist performs accounting and administrative functions to ensure efficient processing, maintenance and reconciliation of accounts payable and receivable transactions.

Responsibilities Include:

1. Process and enter vendor invoices accurately and timely upon receipt, ensuring expenses are recorded in the correct accounting period.
2. Match invoices to purchase orders and receive documents.
3. Prepare, review, and process weekly vendor payments via check, ACH, and wire transfer, ensuring accuracy and timely disbursement.
4. Review and validate vendor records, including W-9 forms, banking information, and supporting documentation to prevent fraud and ensure accurate payments.
5. Conduct independent verification of vendor banking information and payment change requests, following company controls and fraud prevention procedures before processing updates.
6. Reconcile vendor statements and resolve discrepancies.
7. Maintain vendors master records and supporting documentation.
8. Assist with month-end close activities by ensuring all expenses and transactions are accounted for in the appropriate reporting period.
9. Generate and distribute monthly customer statements, ensuring timely and accurate communication of account balances and outstanding invoices.
10. Apply customer payments and reconcile customer accounts.
11. Monitor accounts receivable aging reports and proactively follow up on overdue invoices through phone calls and email communications to ensure timely collection of outstanding balances.
12. Perform customer credit checks, analyze creditworthiness and payment history to assist in determining appropriate credit terms and credit limits in accordance with company policies.
13. Research and resolve customer billing discrepancies, maintain accurate customer records, and ensure account information, payment terms, and credit limits are up to date.
14. Review customer accounts upon Customer Service request and release orders after evaluating credit limits, payment terms, account status, and outstanding balances to ensure compliance with company credit policies.
15. Process credit memos and customer refunds as needed, ensuring accurate accounting, proper authorization, and timely resolution of customer account adjustments.
16. Support year-end audit requests.
17. Identify and recommend process improvements to increase efficiency.

Requirements

1. Associate degree in Accounting, Finance or related preferred, or equivalent education and experience.
2. 3 years of accounts payable and accounts receivable experience.
3. Strong understanding of accounting principles and financial processes.
4. Strong computer skills (Microsoft Office) with intermediate proficiency in Microsoft Excel (VLOOKUPS, Pivot tables, analysis, reporting).
5. Experience with ERP, (Microsoft 365 or similar).
6. Excellent written and verbal communication skills.
7. Strong organizational, prioritizing skills and problem solving skills.
8. Excellent attention to detail.
9. Knowledge of sales tax and multistate transactions a plus.
10. Experience in a distribution environment a plus.

This position is HYBRID – 2 days per week in the Bolingbrook Office.

Hourly Rate: $28.00 - $30.00 hourly

The base salary for this position may vary based on factors such as location, training, skills, and relevant experience. This position may include additional compensation in the form of bonus, incentive, or commissions. Bonus or incentive programs are subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance.

In addition, our comprehensive benefits include: Medical, Dental & Vision benefits. Flexible Spending and Health Savings Accounts. Company paid Life Insurance, Short and Long-Term Disability. Voluntary benefits including Legal, Identity Theft, Supplemental Life, Critical Illness, Accident, and Pet Insurance Programs. 401k & Company provided match. Paid Time Off, Paid Holidays and Parental Leave. Wellness Program, Service Awards, Educational Assistance, EAP, Product Discounts.

Gerflor USA creates and manufactures innovative, decorative and eco-responsible solutions for flooring and interior finishes. Leading the way in commercial flooring, Gerflor is the original manufacturer of homogeneous sheet flooring and resilient sports flooring. For more than 80 years in 100 countries, Gerflor continues to provide specialized resilient flooring solutions for designers, installers and facility managers who want on-trend, sustainable, and durable flooring products. From healthcare, retail, education, offices, sports and more Gerflor is the premier choice in flooring solutions. For more information, visit www.gerflorusa.com.