Accounting specialist - virtual assistant

This is a remote position.

We’re looking for a meticulous and tech-savvy Virtual Accounting Specialist to join our growing team. If you excel in structured, detail-driven environments and enjoy ensuring financial accuracy for clients, this role is for you. You’ll start by managing core accounting functions—handling day-to-day bookkeeping, performing reconciliations, and managing accounts payable/receivable—while ensuring every financial record is precise and compliant.

As you master your core responsibilities, you'll have the opportunity to take on more complex challenges, such as assisting with month-end and year-end closing, generating in-depth financial reports, and helping to streamline accounting processes for our clients. This is an excellent opportunity for an accounting professional eager to grow into a trusted financial partner who combines technical expertise with strategic insight to support client success.

Key Responsibilities

Core Bookkeeping & Accounting

• Execute day-to-day bookkeeping and accounting tasks with exceptional accuracy for our diverse clients.
• Manage the full cycle of accounts payable and receivable, including invoice processing, payment tracking, and collections.
• Conduct routine bank and credit card reconciliations to ensure all financial transactions are accounted for and properly posted.
• Record financial data promptly and accurately across multiple accounting platforms.

Financial Reporting & Closing

• Support month-end and year-end closing procedures to ensure timely and accurate financial reporting.
• Prepare standard financial statements (P&L, Balance Sheet) and create ad hoc reports as requested by clients or internal teams.
• Analyze financial data to provide clear updates and answer queries from clients and management.

Client & System Management

• Serve as a reliable accounting contact for clients, communicating proactively and professionally to clarify financial information.
• Maintain pristine and organized financial records within various accounting platforms like QuickBooks, Xero, and SAP.
• Utilize cloud-based tools to collaborate effectively in a fully remote environment.

Compliance & Data Integrity

• Uphold strict compliance with relevant accounting standards and individual client policies.
• Guarantee the confidentiality and security of all sensitive financial information at all times.
• Ensure the integrity of financial data through regular reviews and validation.

Requirements

Required Qualifications

• 2–3+ years of proven experience in an accounting or bookkeeping role, with a strong portfolio of managing financial records.
• Hands-on proficiency with major accounting platforms such as QuickBooks and Xero is essential. Experience with SAP, NetSuite, FreshBooks, or Zoho Books is a strong plus.
• Strong understanding of core accounting principles, procedures, and best practices.
• Exceptional attention to detail and organizational skills, with the ability to maintain high accuracy under deadlines.
• Excellent communication skills (both verbal and written), capable of explaining financial concepts clearly to clients.
• Proactive and self-motivated, with a demonstrated ability to work independently, manage multiple tasks, and meet deadlines in a remote setting.
• High level of integrity and discretion when handling confidential financial data.
• Ability to work independently and maintain high performance in a fully remote environment, aligned with US time zones.
• Bachelor’s degree in Accounting, Finance, or a related field is preferred but not required.

Benefits

Employee Benefits

• Health and Wellness: Comprehensive HMO coverage for you and your dependents.
• Security and Peace of Mind: Group Life Insurance Benefit to safeguard your future.
• Financial Flexibility: Virtual Credit Card for added convenience and purchasing power.
• Work-Life Balance: Generous Paid Leaves to recharge and prioritize personal time.
• Government Benefits: Full support for required government benefits.

Supplemental Pay Types

• 13th Month Salary: A festive bonus to celebrate the year’s hard work.
• Overtime Pay: Compensation for your extra effort and time.
• Night Differential: Additional pay for working late hours or shifts.
• Incentives: Performance-based incentives to reward your contributions and achievements.