Tradeshow / event project coordinator

We are seeking a Project Coordinator to support the operational functions related to our tradeshow, event and permanent installation projects. The right candidate will have at least 2 years of experience in a related industry.

The Project Coordinator will be responsible for:

• Consolidating and maintaining project timelines, then monitoring progress against deadlines.
• Track project expenses, identifying potential cost issues and ensuring the project stays within budget constraints.
• Act as a central point of contact for project stakeholders, communicating updates and changes to relevant parties and managing meeting agendas.
• Maintaining project documentation, including reports, meeting minutes and project plans.
• Tracking the usage of resources for the various project teams.
• Generating project status reports, analyzing project data, and providing insights to the operations team.
• Source products requested by the operations team, coordinate purchase and delivery timeline with vendors.

Required skills for a project coordinator:

• Ability to manage multiple tasks and prioritize effectively.
• Clear and concise communication with both technical and non-technical stakeholders.
• Ensuring accuracy in project documentation and data.
• Meeting deadlines and managing project timelines effectively.
• Familiarity with software like Microsoft Project, Asana, or similar platforms.
• Identifying and resolving project issues proactively.