Overview

JOB SUMMARY: This position primarily provides administrative support to administrative and project teams. The Administrative Assistant will work with highly sensitive, private, and confidential company and personnel information and records. Job requirements include exceptional organizational skills, attention to detail, data entry, routinely copying and filing documents, and a clear understanding of the importance of collecting and uniformly filing documents in accordance with the implemented filing matrix and safekeeping protocols. Accordingly, this position must at all times uphold and preserve this confidentiality and secure and safeguard all records.

LOCATION: Town

HOURS: Town - 40+

POINT OF HIRE: Fairbanks, AK

POSITION TYPE: Temporary/ Full-time

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Understand, practice, and continually lead by example Doyon Energy’s commitment to zero incident safety and environmental culture
• Assist with onboarding personnel
• Maintain project-controlled documents in accordance with instructions from the administrative team
• Database entry as needed daily as directed
• Maintain and follow procedures for collecting, filing, and safekeeping project documentation
• Provide all other clerical assistance to the administrative and project management teams
• Undertake special projects as requested by administrative team members and Admin & HR Manager
• General filing
• Other duties as assigned

DOYON CORE COMPETENCIES:

• Commitment to Excellence – Identifies what needs to be done and takes action to achieve a standard of excellence beyond job expectations.
• Corporate Values – Understands, embraces, and integrates Doyon corporate values into everyday duties and responsibilities.
• Customer Service – Identifies and responds to current and future client needs by providing excellent service to internal and external clients.
• Safety and Security – Promotes a safe work environment for co-workers and customers.
• Teamwork – Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization.

JOB SPECIFIC COMPETENCIES:

• Planning/Organizing – Ability to organize and prioritize daily work, including tracking and managing numerous and varied tasks, uses time efficiently, and develops realistic action plans; has the ability to manage multiple priorities and projects simultaneously. Ability to set and achieve goals and meet deadlines.
• Attention to Detail – Ensures one's own and others' work and information are complete and accurate.
• Communication Skills – Listens, writes, and speaks effectively, and positively relates and interacts with co-workers and others. Professional and open communication is required by all. Ability to recognize and accurately communicate important issues and questions to appropriate staff personnel.
• Confidentiality – Full and complete knowledge and understanding that highly sensitive, private, and confidential data requires handling with the utmost discretion.
• Analytical Skills – Ability to analyze and improve work processes and documentation workflow.
• Problem Solving – Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Quality Management – Looks for ways to improve and promote quality and demonstrates accuracy and thoroughness. Ability to successfully and accurately perform duties and responsibilities with minimal direct supervision. Ability to proactively work in a high-paced, deadline-oriented environment.
• Judgment – Displays willingness to make decisions, exhibits sound and accurate judgment, and makes timely decisions.
• Safety and Security – Actively promotes and personally observes safety and security procedures and uses equipment and materials properly.

QUALIFICATIONS:

To successfully perform this job, this position must perform all duties and responsibilities accurately and satisfactorily while complying with specific deadlines. The qualifications listed below are representative of the knowledge, skills, and/or abilities required to satisfactorily perform this job.

EDUCATION and EXPERIENCE

High School Diploma or GED.
1 year of office experience preferred

COMPUTER SKILLS

Must have a strong working knowledge of computers and proficiency in all Microsoft Office Suite programs.
Ability to learn, understand, and effectively use client and DES’s corporate management information systems.

PREFERENCE STATEMENT:

Doyon grants an employment preference first to qualified Doyon shareholders and second to qualified shareholders of other ANCSA Native corporations that grant a similar preference in all phases of employment and training, which include but are not limited to hiring, promotion, layoff, transfer, and training.

REASONABLE ACCOMMODATION:

It is Doyon’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The above is not intended to list all possible essential duties and responsibilities as they are subject to change. The employer reserves the right to revise or change this description. This job description does not constitute a written or implied contract of employment. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice. To perform this job successfully, an individual must perform each of the above essential duties and responsibilities and meet the physical demands.