Job Title: Specialist Admin-III

PS Job Title: Specialist Admin-III

Work Place Flexibility: Onsite

This position requires EEI SASS Testing (see job description for more information). If you have already taken and received a score of "Test Recommended" please note this on your resume and acknowledge in application questions. Please ensure your email address and mobile number are accurate in your profile as this will be our method of communication. Keep in mind that the testing invitation may be routed to SPAM or Junk by your email system.

JOB SUMMARY/PURPOSE:

This position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typically include: scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects. This position is critical to the function of Telecom Eastern & Metro Regions. They are the catalyst for reporting and communicating the budget and storm related issued and everyday issues.

JOB DUTIES/RESPONSIBILITIES:

• Provide secretarial and administrative support to Senior Managers and Directors.
• Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls.
• Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.
• Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.
• Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
• Be proactive in forwarding work issues to the appropriate managers/supervisors.

BUDGET DUTIES:

Drives reliable, predictable, secure, and cost-effective Telecommunications services through project field deployments, proactive maintenance for systems, and quick reaction to the items listed below. Directly supports the Eastern & Metro Region Telecom teams. Tracking O&M actuals and forecasting future O&M spending for Eastern & Metro Telecom. Participate in monthly PE conference calls regarding this activity. Tracking Capital actuals and forecasting future Capital spending for Eastern & Metro Telecom. Updating budget spreadsheets. Tracking and implementing tower leases, propane tank rentals, and land leases. Submit requests for contracts/purchase orders as needed (O&M and Capital). This includes equipment for projects, any purchases needed to fulfill customers SNOW ticket requests and, from time to time, requests from the Engineering group and IT groups. Place small orders with vendors for purchases on One card. Monthly reconciliation of One card. Track contracts/purchase orders as they move through the system, which includes matching the invoices as they come in for payment. Run monthly OT report for Eastern & Metro Telecom. Motorola repair tracking and payment.

BASIC ADMINISTRATIVE DUTIES:

• Keep office supplies stocked as needed.
• Update code blocks on timesheets for field personnel as changes are needed.
• Provide UPS/shipping labels/documentation as needed (for Eastern & Metro Telecom and Engineering groups).
• Make monthly One Card payments for Parking, Water, Coffee, etc.
• Coordinate Annual Records Management activities for the group.
• Coordinate group volunteer activities for the group providing positive messaging on community involvement through volunteerism, ESG, and DIB.
• Works with the field management to establish yearly safety meetings that promotes a focus and commitment on safety.
• Enter and track RMAs for different vendors.

CONTRACT WORK:

Processing request for submitting Contract Releases for blankets on Telecom programs and following through on processing these contracts. This includes creating the releases, creating the letters, securing rate sheets from vendors, sending letters to Vendors for signature, sending those to the contract manager for signature and then sending the executed contracts to the Vendor.

STORM DUTIES:

Assist in any way needed. This could include helping entering support teams into the Crew Tracker System, logistics for the group, securing Propane from different vendors and making sure the propane is refilled and generators are serviced as needed throughout the duration of the restoration.

MINIMUM REQUIREMENTS:

• Minimum education required of the position Typically requires vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
• Minimum experience required of the position: Asst-Admin III - 4-6 years experience.
• Minimum knowledge, skills and abilities required of the position: None.
• Any certificates, licenses, etc. required for the position: Must be EEI SASS test recommended.

#LI-DG1 #LI-HYBRID Primary Location: Mississippi-Jackson Mississippi : Jackson || Arkansas : Little Rock || Louisiana : New Orleans Job Function: Corporate FLSA Status: Nonexempt Relocation Option: Union description/code: NON BARGAINING UNIT Number of Openings: 1 Req ID: 125462 PS Job Title: Specialist Admin-III Travel Percentage: Up to 25%

An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to view the EEO page, or see statements below.

EEO Statement:

The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.

Accessibility:

Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.

Additional Responsibilities:

As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Know Your Rights:

Workplace Discrimination is Illegal. The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please contact HRCompliance@entergy.com to schedule a time to review the affirmative action plan during regular office hours.

WORKING CONDITIONS:

As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

Please note: Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.