Office manager

Soltesz is seeking an experienced Office Manager to oversee the administrative operations of our Lanham office. This position will lead administrative support activities, coordinate day-to-day office functions, and provide operational assistance to office leadership and professional staff.

The successful candidate will be highly organized, dependable, and comfortable managing a broad range of administrative, financial coordination, and office support responsibilities.

Key Responsibilities

• Provide administrative coverage and direct support to staff
• Manage office supplies, equipment, furniture, and shared workplace resources
• Coordinate internal meetings, luncheons, and office events
• Oversee incoming, outgoing, and interoffice mail
• Establish and maintain organized electronic and physical filing systems
• Prepare correspondence, meeting minutes, contracts, project documents, and other business materials
• Support the administrative setup of new projects
• Maintain calendars and coordinate meetings for office leadership and staff
• Provide administrative support for local marketing and promotional activities as needed
• Assist with accounts receivable follow-up, accounts payable processes, and project billing documentation
• Maintain accurate records related to authorized office expenditures and petty cash
• Complete special projects and other administrative assignments as needed

Qualifications

• At least five years of administrative or office management experience in a professional office environment
• High school diploma or equivalent required
• Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to handle sensitive and confidential information with discretion
• Demonstrated ability to prioritize competing responsibilities and work independently
• Experience with project accounting or professional services software is helpful but not required