Meetings and events coordinator

Job Details:

Job Location: City of Brookhaven - City Centre - Brookhaven, GA

Position Type: Full Time

Salary Range: $56737.00 - $90773.00

Position Summary

Explore Brookhaven is looking for an organized, dependable, and friendly Meetings and Events Coordinator to help manage events at Brookhaven City Centre. This position coordinates meetings, conferences, corporate events, and community gatherings. The ideal candidate enjoys working with people, pays attention to details, and can manage multiple events while providing excellent customer service.

Key Responsibilities

• Event coordination: Plan and manage event schedules, room setups, catering, and audiovisual needs.
• Customer service: Answer client questions, confirm event details, and provide a positive experience.
• Event setup: Coordinate room layouts, equipment, signage, and event preparations.
• Vendor coordination: Work with caterers, security, housekeeping, and other vendors.
• Event documentation: Maintain contracts, payment deadlines, permits, insurance documents, and records.
• On-site support: Monitor events, assist clients, solve issues, and check event spaces.
• Team communication: Update the Director of Sales and team about events and client needs.
• Event follow-up: Gather feedback, inspect spaces, and identify future booking opportunities.
• Revenue support: Help improve venue use, control event expenses, and support growth.

Qualifications:

Qualifications - Required

• High school diploma or GED.
• 1-2 years of experience in event coordination, hospitality, customer service, or a related field.
• Strong organizational, communication, customer service, and problem-solving skills.
• Ability to manage multiple tasks, meet deadlines, and work independently or with a team.
• Basic computer skills, including email, calendars, and Microsoft Office or similar programs.

Qualifications - Preferred

• Associate or bachelor's degree in Event Management, Hospitality, Tourism, Business Administration, or a related field.
• Experience in a hotel, event venue, conference center, or similar facility.
• Knowledge of event planning, scheduling, and vendor coordination.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• While performing the duties of this job, the employee is frequently required to sit; talk and hear; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.
• The employee is occasionally required to walk for short periods to various areas throughout the buildings.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision and the ability to adjust focus.
• While performing the duties of this job, the employee sits in an office or computer room.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• The employee regularly works in a normal office environment.
• The employee may perform some duties outdoors while conducting official business, which will require limited local travel.
• Employee will be required to attend some evening and weekend meetings and may be required to assist in special events.

The City has the right to revise this position description at any time and does not represent in any way a contract of employment.