Legal assistant/records clerk - prosecutor's office

Job Purpose and Summary:

This position is an administrative position requiring a candidate with interpersonal skills and personal organization. The candidate for this position must know or be willing to learn the Michigan judicial system, filing systems, and communicate with the public on a daily basis.

Work Objective/Essential Functions:

• Assist office personnel in maintaining accurate office records by filing incoming and outgoing documents, filing and organizing existing office files, and maintaining office files and records in a manner easily accessible to office personnel.
• Assist office personnel in greeting visitors to the office, answering phone calls, and directing individuals and attorneys to the proper contact person.
• Assist office personnel with tasks required to keep office functioning in a smooth, efficient, and economical manner.
• Prepare case files for Court proceedings.
• Assist Prosecuting Attorney with entry of, tracking, and disposition of Juvenile cases and Neglect and Abuse cases.
• Assist Prosecuting Attorney in gathering required information for prosecution of civil infractions and criminal matters.
• Assist Prosecuting Attorney with entry of, tracking, and administration of Second Chance Sobriety Program.
• Any other task requested by the Prosecuting Attorney.

Experience or willingness to learn criminal justice system:

Must be able to speak publicly and professionally. Must be able to learn to operate internet-based records management software. Must be able to maintain a high level of confidentiality. Information and Technology skills (IT) are required and used at a high level in this position daily. i.e. PolyCom, Zoom, JIS, Desktop computing, Excel, Microsoft Word, Adobe etc. High level of professional organization and professionalism. High level of associated skills in other industries will be considered such as business, banking and administrative skills acquired in other career fields. Must complete a clean drug screen prior to employment, except for substances legally prescribed by a physician. A background check will also be conducted on the applicant prior to employment and will be considered during the hiring process. Daily interactions with local, county and state law enforcement agencies.

Minimum Education and Experience Requirements:

High School Diploma Required Related college course work or degree is preferred

Other Skills:

Job-related software and programs including but not limited to PolyCom, Zoom, JIS, Desktop computing, Excel, Microsoft Word, Adobe

Work Environment:

A clean, well-lit office with minimal noise, comfortable temperature range, and no significant safety concerns.