Home health - administrative assistant

Why Beebe?

Become part of the Beebe team - an inclusive team positioned in a vibrant, coastal community. Enjoy a fulfilling career as you support the health of our patients and a team focused on excellence.

In addition to competitive compensation and wellness benefits (medical, dental, vision, and prescription) Beebe Healthcare also offers:

• Sign-on and Referral Bonuses for select positions
• Tuition Assistance up to $5,000
• Paid Time Off
• Long Term Sick accrual
• Employer Contribution Plan
• Free Short and Long-Term Disability for Full Time employees
• Zero copay for drugs on prescription plan for certain conditions
• College Bound 529 Savings Plan
• Life Insurance
• Beebe Perks via WorkAdvantage
• Employee Assistance Program
• Pet Insurance

Overview

We are seeking a highly organized, self-motivated Home Health Administrative Assistant to support the day-to-day operations of our growing Home Health agency. This role is ideal for an individual who thrives in a fast-paced environment, excels at multitasking, and takes initiative to ensure administrative processes run smoothly.

The Home Health Administrative Assistant serves as a key resource for staff, patients, families, and community partners by providing exceptional administrative support, maintaining accurate records, and ensuring efficient office operations.

Responsibilities

• Administrative Support
• Answer and direct incoming phone calls in a professional and courteous manner.
• Greet visitors and provide assistance as appropriate.
• Manage incoming and outgoing mail, email, and fax communications.
• Draft, prepare, and distribute correspondence, reports, meeting minutes, and other agency documents.
• Maintain accurate filing systems, both electronic and paper.
• Respond to inquiries and direct calls or requests to the appropriate staff member.
• Provide professional customer service to employees, patients, families, vendors, and community partners.
• Maintain confidentiality of all agency information.

• Office Management
• Coordinate office activities and administrative workflows.
• Maintain office supply inventory and place orders as needed.
• Schedule meetings and prepare meeting materials.
• Manage calendars and appointments for agency leadership.
• Ensure office equipment is functioning properly and coordinate repairs when needed.

• Record Keeping, Reporting & Documentation
• Maintain agency administrative records and personnel files.
• Ensure documents are organized, current, and securely stored.
• Track employee licenses, certifications, training records, and expiration dates.
• Assist with maintaining compliance-related documentation.
• Assist with new hire onboarding paperwork and orientation preparation.
• Maintain employee records and personnel documentation.
• Assist with employee communications and announcements.
• Prepare routine reports and spreadsheets as requested.
• Perform data entry and maintain agency databases.

What Makes You Successful

• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Self-motivated and able to work independently with minimal supervision.
• Excellent attention to detail and commitment to accuracy.
• Ability to adapt to changing priorities in a dynamic healthcare environment.
• Professional, positive, and customer-focused approach.
• Strong problem-solving and time-management abilities.

Qualifications

Minimum of one (1) year of administrative, clerical, or office support experience required. Healthcare or Home Health experience preferred but not required.

Physical Requirements

Prolonged periods of sitting and working at a computer. Ability to occasionally lift and carry up to 20 pounds. Ability to perform routine office tasks, including filing, copying, and data entry.

Competencies Skills

• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional demeanor and customer-service orientation.
• Ability to maintain confidentiality and handle sensitive information.

Credentials

Education: High School Diploma or equivalent required.

Other Information

At our Home Health agency, you'll play an essential role in supporting the team that delivers compassionate, high-quality care to patients in their homes. We offer a collaborative environment where your organizational skills, initiative, and dedication to excellence will make a meaningful impact every day.