Executive administrative assistant

About the role

Supports Center Director and performs a variety of administrative duties. As lead administrative support personnel, provides administrative assistance to other administrative support personnel in other departments on center.

What you'll do

• Perform administrative duties to include typing, filing, dictation, receiving and routing visitors, sorting, and distributing mail, etc.
• Arrange details of meetings, participants, agendas, etc.
• Maintain correspondence log, documenting incoming and outgoing correspondence.
• Acts as liaison between the Center Director and functional area department heads.
• Make travel arrangements, as necessary.
• Oversee Center reports control activities, ensuring timely receipt by department heads and submission to the Department of Labor and Corporate office.
• Draft routine correspondence for Center Director signature.
• Compile and summarize standard statistical information.
• Gather materials to copy and sort into training/workshops binders.
• Proofread written material for accuracy, check for spelling, grammar, and punctuation errors.
• Produce quality work and complete assignments in a thorough, timely and accurate manner.
• Maintain appropriate personal attendance, accountability, and work productivity standards.
• Plan, prioritize, and organize assignments to meet established goals and deadlines.

Qualifications

High School graduate or High School Equivalency require. Prefer graduation from an accredited or certified advanced training program in secretarial science or related area.

5 to 7 years advanced secretarial experience.

Minimum keyboarding skills - 55 wpm.

Must possess computer skills and be proficient with word processing and spreadsheet software programs.