Athletic administrative assistant - full time

Job Details:

Job Location: Secondary Building - Lees Summit, MO

Position Type: Full Time

Salary Range: Undisclosed

Job Purpose:

An Administrative Athletic Assistant at Summit Christian Academy is responsible for providing exceptional administrative support to ensure the smooth operation of the athletic department. This role is pivotal in maintaining effective communication, organizing activities, and supporting the athletic team in delivering a high standard of service to students, parents, and staff/faculty.

Key Responsibilities:

• Maintain a welcoming, professional, and organized environment, including answering incoming calls, emails, and the front door as available.
• Serve as a point of contact for parents, coaches, athletes, faculty, staff, and vendors, responding to inquiries and directing communications appropriately.
• Maintain accurate and confidential athletic records, databases, rosters, attendance records, and eligibility reports, communicating concerns to the Athletic Director.
• Coordinate athletic schedules, appointments, meetings, team travel and lodging, transportation arrangements, and student departure times, ensuring timely communication with coaches, parents, staff, and athletes.
• Prepare and distribute athletic communications, including newsletters, announcements, game day information, schedules, social media content, and weekly results and highlights across all levels.
• Provide administrative support to the Athletic Director and coaches, including data entry, report generation, document preparation, and follow-up on requests to ensure timely completion.
• Assist with athletic budgeting, purchasing, invoice processing, and payments to officials, vendors, and other service providers.
• Coordinate middle school and high school athletic ticketing, verify team rosters for financial processing, and distribute registration information to new student-athletes.
• Organize middle school and high school athletic awards, including end-of-season and year-end recognition, as well as high school Senior Night celebrations.
• Assist with the planning, coordination, and administration of home athletic events, including home football games and other major events throughout the school year.
• Provide event support as needed, including assisting with Admissions and Game Administration.
• Coordinate with staff, vendors, and service providers regarding athletic supplies, equipment, and facility maintenance needs.
• Support faculty and staff with administrative tasks as needed and help ensure compliance with school policies, procedures, and operational expectations.
• Perform other duties as assigned.

Qualifications:

Required Education: High school diploma or equivalent; an associate degree in business administration or a related field is preferred.

Experience: Minimum of 2 years of experience in an administrative or clerical role preferred. Experience working in an educational setting is advantageous. Proven track record of managing multiple tasks efficiently in a fast-paced environment.

Skills and Abilities:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite.
• Excellent organizational and time-management skills and be able to work ahead of schedule.
• Experience with Social Media outlets such as Instagram, Facebook and Twitter.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Detail-oriented with a high degree of accuracy in work.
• Ability to work independently as well as collaboratively in a team environment.
• Strong interpersonal skills with the ability to interact effectively with staff/faculty, students, and parents.