Bookkeeper / office manager

Our client is a trusted and growing automotive service provider serving drivers and families throughout Northern Kentucky and the Greater Cincinnati area. Known for their dedication to honest work, excellent customer care, and high-quality automotive repair services, they offer a full range of maintenance and repair solutions with a focus on building long-term relationships in the community. As our client continues to grow, we’re seeking a skilled and motivated Receptionist/Bookkeeper to help deliver an exceptional experience for every customer and support the ongoing success of our team.

Responsibilities:

Key Responsibilities:

Accounting Duties:

• Manage daily financial transactions, including accounts receivable, invoicing, and bank reconciliations.
• Daily close register and run sales tape.
• Finalize credit card transactions.
• Make bank deposits.
• Daily reconcile sales report to previous day’s close-out from cash register tape.
• Post parts invoices to QuickBooks after matching to filed invoices.
• Maintain accurate and up-to-date financial records in accounting software (QuickBooks).
• Prepare monthly financial statements, reports, and budgets.
• Oversee expense tracking, vendor payments, and purchasing.
• Ensure compliance with tax requirements, prepare quarterly and annual tax filings in coordination with the CPA.
• Monitor cash flow and provide guidance on financial planning and cost-saving opportunities.

Office Management Duties:

• Wednesday morning payroll preparation.
• Oversee front office operations, including customer service, scheduling, and workflow coordination.
• Maintain organized filing systems for documents such as service orders, vehicle records, and vendor contracts.
• Order and manage office supplies, shop materials.
• Supervise administrative staff (if applicable), provide support for HR-related tasks such as onboarding and timekeeping.
• Maintain communication with vendors, insurance companies, and customers as needed.
• Ensure workplace compliance with local, state, and federal regulations (e.g., OSHA, labor laws).
• Answer phones and direct calls.
• Additional tasks as assigned by the owner.

Qualifications:

• Proven experience in accounting or bookkeeping (minimum 3 years); prior experience in an automotive or service-based environment is a plus.
• Strong understanding of accounting principles and financial reporting.
• Proficiency in accounting software (QuickBooks), Microsoft Office Suite, and general office systems.
• Excellent organizational, communication, and time-management skills.
• Ability to multitask, prioritize, and maintain accuracy in a fast-paced environment.
• High level of integrity and confidentiality.

Preferred Attributes:

• Prior experience managing a small office or working in a dual-role administrative/accounting position.
• Familiarity with automotive repair industry operations and terminology.

Working Conditions:

Office environment within an active auto repair facility. Typical work hours are Monday to Friday, 8am-6pm, with occasional overtime during peak periods.