Administrative assistant

Position Summary:

Performs various administrative and support functions for department or mid-level management.

Essential Functions and Responsibilities:

1. Perform general office duties including faxing, copying, scanning and filing.
2. Answers and directs phone calls.
3. Create, maintain, and update files, databases, records, and other documents.
4. Responsible for creating internal reports from various data collection methods.
5. Reviews and answers correspondences.
6. Prepare meeting agendas; attend meetings and prepare meeting minutes.
7. Communicate with customers and staff to answer questions.
8. Schedule and coordinate meetings, interviews and appointments.
9. Troubleshoot problems that arise with office equipment.
10. Maintain and order office supplies.
11. Responsible for timekeeping functions of the department.
12. Performs other related duties as required and directed.

Qualifications:

Required:

• High school diploma
• Four years of clerical experience

Preferred:

• Associate degree

Knowledge, Skills, and Abilities:

• Excellent customer service skills
• Strong communication skills; ability to interact productively with leaders, peers, and customers
• Proficient in the use of computers and Microsoft Office
• Superb organization skills
• Excellent time management
• Ability to analyze and revise operating practices to improve efficiency
• Detail oriented and comfortable working in a fast-paced office environment
• Ability to multi-task

Equal Opportunity Employer of Minorities/Females/Disabled/Veterans.