JOB TITLE

Administrative Assistant – Recruiting

FLSA Status: Non-Exempt

Location: Richburg, SC

SUMMARY

The Administrative Assistant – Recruiting provides administrative and operational support to the Recruiting and Human Resources team at Giti Tire Manufacturing. This position is responsible for assisting with recruiting activities, coordinating new hire onboarding, preparing and presenting information during employee orientation, maintaining accurate employee and recruiting records, and generating reports.

This position requires strong Microsoft Excel skills, excellent organizational and communication abilities, attention to detail, and the ability to manage multiple priorities in a fast-paced manufacturing environment. The ideal candidate must demonstrate a high level of professionalism, discretion, and confidentiality when handling sensitive employee, applicant, and company information.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Provide daily administrative support to the Recruiting team, including preparing documents, maintaining records, scheduling appointments, and coordinating recruiting activities.
• Assist with the onboarding process for new hires, ensuring all required paperwork, documentation, and pre-employment requirements are completed accurately and on time.
• Prepare, organize, and present information during new hire orientation, including company policies, procedures, onboarding requirements, and other assigned topics.
• Communicate confidently and professionally when presenting information to groups of new employees and answering questions during orientation.
• Coordinate new hire orientation schedules, prepare orientation materials, track attendance, and communicate with departments to ensure a smooth onboarding experience.
• Maintain accurate and organized applicant, recruiting, and new hire records in accordance with company policies and applicable requirements.
• Utilize Microsoft Excel extensively to create, maintain, update, and analyze spreadsheets, recruiting trackers, employee reports, and other departmental data.
• Use Excel functions such as formulas, pivot tables, sorting, filtering, and conditional formatting to organize, analyze, and report information.
• Prepare routine and requested reports related to recruiting activities, hiring progress, onboarding status, orientation attendance, and other departmental metrics.
• Assist with tracking recruiting key performance indicators (KPIs), including hiring activity, time-to-fill, candidate status, and new hire retention.
• Assist with scheduling interviews, coordinating candidate communications, and providing updates to hiring managers and recruiting personnel.
• Communicate professionally with applicants, new hires, employees, hiring managers, and external organizations regarding recruiting and onboarding activities.
• Assist with organizing career fairs, recruiting events, and community outreach activities, including preparing materials, tracking candidate leads, and coordinating event logistics.
• Support new hires with completing required employment forms and accessing onboarding systems.
• Maintain strict confidentiality of applicant information, employee records, compensation information, background screening results, and other sensitive company data.
• Ensure recruiting and onboarding documents are accurately completed, properly maintained, and stored securely.
• Identify opportunities to improve administrative processes, recruiting workflows, onboarding procedures, and reporting accuracy.
• Perform general administrative duties, including filing, scanning, data entry, preparing correspondence, and maintaining electronic records.
• Demonstrate flexibility and the ability to prioritize multiple assignments while meeting established deadlines.
• Perform other duties as assigned.

QUALIFICATIONS & REQUIREMENTS

• High school diploma or GED required; associate degree in Business Administration, Human Resources, or a related field preferred.
• Previous administrative, recruiting, human resources, or onboarding experience preferred.
• Strong proficiency in Microsoft Excel required.
• Proficiency in Microsoft Word, Outlook, PowerPoint, and other Microsoft Office applications.
• Experience preparing reports, maintaining databases, and managing large amounts of information accurately.
• Strong verbal and written communication skills, including the ability to present information professionally to groups of employees.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to handle confidential and sensitive employee and company information with discretion and professionalism.
• Ability to work independently, manage competing priorities, and meet deadlines.
• Strong interpersonal skills with the ability to communicate effectively with employees, applicants, and all levels of management.
• Ability to adapt to changing priorities in a fast-paced manufacturing environment.
• Previous experience with applicant tracking systems (ATS), human resources information systems (HRIS), or onboarding platforms preferred.
• Bilingual English/Spanish communication skills are a plus.

PHYSICAL DEMANDS & WORK ENVIRONMENT

• Ability to sit, stand, and walk for extended periods as required.
• Ability to stand and present information to groups of employees during new hire orientation.
• Ability to move throughout the facility to coordinate onboarding activities and communicate with various departments.
• Ability to lift and carry office supplies, recruiting materials, and orientation materials weighing up to 25 pounds.
• Ability to work in an office environment with occasional exposure to a manufacturing environment.
• Must be able to attend recruiting events, career fairs, and other company-sponsored activities as needed.